Event Producer II

PRA Business Events; Las Vegas (NV); Hybrid; USD 65,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Disability Insurance

Life Insurance

Employee Assistance Program

Paid Vacation Time

Paid Holidays

Paid Sick Time

Parental Leave

Pet Insurance

Flexible Spending Accounts

Job summary

PRA Business Events is seeking an experienced Event Producer II in Las Vegas. This hybrid role requires in-office presence 2-3 days per week and residency in Las Vegas/Henderson. You will manage logistics, supplier relations, and field staff to deliver standout client programs.

You will serve as the primary client contact throughout pre-planning and execution, collaborate with sales, and ensure margins and timelines are met while maintaining exceptional service standards.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• At least 4+ years coordinating corporate meetings, client events, and complex programs in DMC, corporate incentive travel, hospitality, or related fields.
• Ability to supervise Field Staff and manage operations across multiple programs.
• Proven ability to build senior-level client and supplier relationships.
• Excellent written and verbal communication across diverse stakeholders.
• Ability to interpret client proposals, contracts, and financial documents.
• Strong presentation skills and experience leading meetings with clients.
• Ability to multitask on several programs with different deadlines.
• Willingness to work flexible hours, including weekends, evenings, and holidays.
• Must reside in Las Vegas/Henderson.

Responsibilities

• Logistical management and operational execution of client events and programs.
• Serve as primary client contact during pre-planning and post-sale operations.
• Meet with Sales to review client program details and coordinate post-contract contact.
• Manage program changes during pre-planning and on-site, including up-selling.
• Assist with site visits and proposal creation when needed.
• Oversee gross margin for events after contracting.
• Contract, price, and service-level management with suppliers and venues.
• Verify deposits and complete billing for programs.
• Assign Field Staff tasks based on schedule and staffing needs.
• Recruit, train, and manage Field Staff.
• Process Field Staff paperwork: timesheets, expenses, pay rate changes.
• Maintain inventory of uniforms/materials and coordinate procurement.
• Complete program production paperwork: trip sheets, service agreements, invoicing, cost reports.
• Assist Experience Designers with program development per client specs.
• Prepare cost summaries, deposit invoices, and related correspondence.
• Share program details with hotels/venues to ensure coordination.
• Conduct pre-con meetings with clients/hotels to review details.
• Build relationships with suppliers and hoteliers; coordinate with partners.
• Collaborate with cross-functional teams and leadership; inform managers of opportunities/changes.
• Ensure delivery aligns with client objectives and timelines.

Skills

Client relationships

Operations management

Field staff leadership

Interpersonal communication

Multitasking

Flexibility

Hospitality industry knowledge

Education

Bachelor's degree or equivalent experience

Job description

Event Producer II

This is a hybrid role working on average 2-3 days per week in an office in Las Vegas. Applicants must currently live in Las Vegas/Henderson to be considered for this role.

We're PRA, the leading destination management company (DMC) with 45+ years of experience across 32+ states and 100+ destinations.

We believe destinations have power-and our people unlock its magic. We push past boundaries to transform ideas into business event experiences that connect, inspire, and endure.

If you're curious, bold, and ready to build standout experiences, you'll find your place here.

Primary Responsibilities

• Responsible for the logistical management and operational execution of client events and programs
• Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
• Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
• Manages program changes during pre-planning and on-site, negotiating and up-selling
• Assists with sales site visits and proposal creation when needed
• Responsible for managing the expected gross margin for the event once contracted
• Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiating and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
• Ensures deposits for program have been received as contracted and billing is completed
• Determines Field Staff work assignments, based on program schedule and staffing needs
• Participates in recruiting, training, and managing Field Staff
• Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
• Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
• Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
• Assists Experience Designers with program development according to specifications of client
• Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
• Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
• Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
• Builds and maintains strong relationships with supplier and hotel partners
• Collaborates with cross-functional teams and all levels of leadership, as well as hoteliers, venue executives, and key supplier partners
• Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications

• Bachelor's degree, or equivalent relevant experience
• 4 or more years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience required
• Ability to manage operations functions and effectively supervise and direct Field Staff
• Proven expertise in building and maintaining senior-level client and supplier relationships
• Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
• Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
• Highly effective at presenting to and advising clients and stakeholders, including leading meetings, delivering recommendations, and confidently addressing questions or concerns
• Ability to multitask and work on multiple programs simultaneously with different deadlines
• Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners
• Advanced knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
• Must be able to work flexible hours including weekends, evenings and holidays
• Must live in Las Vegas/Henderson

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Parental Leave, Pet Insurance, Flexible Spending Accounts, and others.

Ready to discover where next begins?

PRA offers you room to grow, create, and step confidently into your next era.

When you join PRA, you'll have the opportunity for a creative, energetic, and inspiring career in sales, creative, operations, production and more.

Our Services

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery