Hybrid Luxury Events & Catering Coordinator

Turnberry Ocean Colony; Florida; Hybrid; USD 25,000 - 44,000; Part time

Job summary

Turnberry Ocean Colony, a premier luxury residential beachfront community in Sunny Isles Beach, seeks an organized, service-oriented Event & Catering Coordinator. This role handles resident inquiries, catering requests, private parties, and community programming with a hybrid work structure and on-site requirements for walkthroughs and events.

Ideal candidates have 2+ years in hospitality, event sales, catering, or production.

Qualifications

• Minimum of 2 years of experience in event planning, event sales, catering, hospitality, or event production.
• Experience preparing proposals, managing contracts, coordinating vendors, and overseeing event logistics.
• Knowledge of catering operations, banquet service, food and beverage coordination, and event production is highly desirable.
• Familiarity with TripleSeat or similar event management, reservation, or customer relationship management systems is a plus.
• Strong written and verbal communication skills in English are required. Spanish and/or Russian proficiency is a plus.
• Excellent organizational, multitasking, time management, and problem-solving skills.
• Ability to manage multiple events and inquiries independently while maintaining attention to detail.
• Comfortable coordinating with multiple departments, vendors, and residents in a hospitality environment.
• Reliable transportation for on-site meetings, walkthroughs, and events.
• An associate's or bachelor's degree in hospitality, event management, or a related field is preferred but not required.

Responsibilities

• Respond promptly and professionally to resident inquiries regarding private parties, birthdays, catering, and special events.
• Consult with residents to understand their event vision, preferences, budgets, and service needs.
• Prepare customized proposals, estimates, event agreements, and contracts.
• Follow up on inquiries, coordinate bookings, and manage applicable deposits and payment schedules.
• Maintain accurate records of inquiries, contracts, event calendars, and sales activity using event management software
• Build strong resident relationships and identify opportunities to encourage repeat bookings and additional event services.
• Communicate event details, policies, and requirements clearly while providing exceptional customer service throughout the planning process.
• Coordinate all aspects of resident events, from initial inquiry and contract execution through planning, on-site coordination, and final breakdown.
• Develop event timelines, schedules, layouts, and logistical plans based on each event's requirements.
• Coordinate with culinary, food and beverage, security, housekeeping, maintenance, and other internal departments to ensure seamless execution.
• Liaise with outside vendors, caterers, DJs, entertainers, decorators, rental companies, and other service providers as needed.
• Conduct site visits and event walkthroughs to confirm setup requirements, vendor access, staffing, audiovisual needs, and other logistical details.
• Oversee on-site setup, event execution, and breakdown as required, ensuring all activities align with community standards.
• Monitor event budgets, vendor arrangements, and client expectations while addressing last-minute changes or concerns professionally.
• Manage community event calendars, resident programming, registrations, attendance, and post-event feedback as applicable.
• Coordinate instructors, service providers, and community partners for resident activities and special programming.
• Maintain organized event documentation and provide updates on upcoming bookings, inquiries, and sales activity.

Skills

Event planning

Vendor coordination

Customer service

Communication

Hospitality

Multitasking

Education

Associate degree in hospitality

Tools

TripleSeat

Job description

Turnberry Ocean Colony, a premier luxury residential beachfront community in Sunny Isles Beach, seeks an organized, service-oriented Event & Catering Coordinator. This role handles resident inquiries, catering requests, private parties, and community programming with a hybrid work structure and on-site requirements for walkthroughs and events.

Ideal candidates have 2+ years in hospitality, event sales, catering, or production.