Event and Catering Coordinator

Turnberry Ocean Colony; Florida; Hybride; USD 21 000 - 34 000; Plein temps

Résumé du poste

Turnberry Ocean Colony Master Association Inc. is seeking an organized Event & Catering Coordinator in Sunny Isles Beach, FL. The role handles resident event inquiries, catering requests, private parties, and community programming with a focus on relationship-building and detailed coordination.

The position offers hybrid work with on-site walkthroughs, vendor coordination, and event-day support. Evening hostess duties are optional for Tuesday and Thursday shifts, and compensation includes hourly

Qualifications

• 2+ years in event planning, hospitality, or related fields.
• Experience preparing proposals, contracts, and coordinating vendors.
• English proficiency required; Spanish and/or Russian a plus.
• Familiarity with event management software is beneficial.

Responsabilités

• Respond promptly to resident inquiries regarding private parties, catering, and events.
• Consult with residents to understand event vision, budgets, and service needs.
• Prepare proposals, estimates, and contracts for events.
• Coordinate bookings, deposits, and payment schedules.
• Maintain records of inquiries, contracts, and sales activity using event software.
• Build strong resident relationships to encourage repeat bookings.

Connaissances

Event planning

Event sales

Hospitality

Vendor coordination

Customer service

Communication

Formation

Associate degree

Bachelor’s degree

Outils

TripleSeat

Description du poste

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Event and Catering Coordinator

Food & Beverage Full Time Sunny Isles Beach, FL, US

Turnberry Ocean Colony, a premier luxury residential beachfront community in Sunny Isles Beach, is seeking an organized, service-oriented Event & Catering Coordinator to manage resident event inquiries, catering requests, private parties, and community programming. This role is ideal for someone with a background in hospitality, event sales, catering, or event production who enjoys building relationships, coordinating details, and creating memorable experiences for residents.

This position offers a primarily hybrid work structure, with the flexibility to work from home while managing inquiries, proposals, contracts, vendor communications, and event logistics. On-site presence is required for scheduled walkthroughs, vendor coordination, and event-day setup and breakdown as needed. Candidates who are also available to assist as a Hostess on Tuesday and Thursday evenings are strongly preferred.

Compensation: Hourly pay plus additional commission.

Key Responsibilities

• Respond promptly and professionally to resident inquiries regarding private parties, birthdays, catering, and special events.
• Consult with residents to understand their event vision, preferences, budgets, and service needs.
• Prepare customized proposals, estimates, event agreements, and contracts.
• Follow up on inquiries, coordinate bookings, and manage applicable deposits and payment schedules.
• Maintain accurate records of inquiries, contracts, event calendars, and sales activity using event management software
• Build strong resident relationships and identify opportunities to encourage repeat bookings and additional event services.
• Communicate event details, policies, and requirements clearly while providing exceptional customer service throughout the planning process.

Event & Catering Coordination

• Coordinate all aspects of resident events, from initial inquiry and contract execution through planning, on-site coordination, and final breakdown.
• Develop event timelines, schedules, layouts, and logistical plans based on each event's requirements.
• Coordinate with culinary, food and beverage, security, housekeeping, maintenance, and other internal departments to ensure seamless execution.
• Liaise with outside vendors, caterers, DJs, entertainers, decorators, rental companies, and other service providers as needed.
• Conduct site visits and event walkthroughs to confirm setup requirements, vendor access, staffing, audiovisual needs, and other logistical details.
• Oversee on-site setup, event execution, and breakdown as required, ensuring all activities align with community standards.
• Monitor event budgets, vendor arrangements, and client expectations while addressing last-minute changes or concerns professionally.
• Manage community event calendars, resident programming, registrations, attendance, and post-event feedback as applicable.
• Coordinate instructors, service providers, and community partners for resident activities and special programming.
• Maintain organized event documentation and provide updates on upcoming bookings, inquiries, and sales activity.

Evening Hostess Responsibilities

• Assist with hostess duties on Tuesday and Thursday evenings from 5:30 PM to 10:00 PM, as applicable.
• Welcome and direct residents and their guests while maintaining a warm, professional, and polished presence.
• Coordinate with restaurant, kitchen, and bar teams to support smooth evening operations.
• Assist with reservations, event inquiries, and special requests as needed.

Qualifications

• Minimum of 2 years of experience in event planning, event sales, catering, hospitality, or event production preferred.
• Experience preparing proposals, managing contracts, coordinating vendors, and overseeing event logistics.
• Knowledge of catering operations, banquet service, food and beverage coordination, and event production is highly desirable.
• Familiarity with TripleSeat or similar event management, reservation, or customer relationship management systems is a plus.
• Strong written and verbal communication skills in English are required. Spanish and/or Russian proficiency is a plus.
• Excellent organizational, multitasking, time management, and problem-solving skills.
• Ability to manage multiple events and inquiries independently while maintaining attention to detail.
• Comfortable coordinating with multiple departments, vendors, and residents in a hospitality environment.
• Reliable transportation for on‑site meetings, walkthroughs, and events.
• An associate's or bachelor's degree in hospitality, event management, or a related field is preferred but not required.