Hybrid Litigation Practice Coordinator

Norton Rose Fulbright LLP; Los Angeles (CA); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Profit-sharing plans

Fertility benefits

Commuter benefits

PTO 20+ days

Maternity/Paternity leave

Holidays

Job summary

Norton Rose Fulbright US LLP in Los Angeles seeks a Practice Coordinator in the Disputes practice to support lawyers and manage day-to-day administration, enabling our lawyers to deliver exceptional client service.

This hybrid role requires in-office presence at least three days per week, overtime flexibility, and a proactive approach to calendaring, document production, conflict checks, engagement letters, and billing support.

Qualifications

• Minimum of 5 years' experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
• Proficiency in litigation calendaring and software, Milana preferred
• Strong Microsoft Office skills and ability to learn new software quickly

Responsibilities

• Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
• Proofread all documents for accuracy, grammar, and formatting
• E-file with various courts and remain up to date on format, filing requirements and deadlines
• Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
• Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
• Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
• Maintain organized client and matter files and ensure compliance with firm protocols
• Communicate with courts, agencies, other counsel, and clients to obtain and relay information
• Schedule and manage meetings, calls, and logistics for lawyers and clients
• Reconcile invoices and manage reimbursements in the expense system
• Coordinate travel arrangements and assist with lawyer time entry as needed
• Assist the firm and peers with overflow work and provide backup support, as requested
• May train, assist, and provide orientation for new and less experienced members of staff

Skills

Legal administration

Litigation calendaring

Microsoft Office

Communication skills

Education

Bachelor/B.A. preferred

High school diploma required

Tools

Milana

Job description

Norton Rose Fulbright US LLP in Los Angeles seeks a Practice Coordinator in the Disputes practice to support lawyers and manage day-to-day administration, enabling our lawyers to deliver exceptional client service.

This hybrid role requires in-office presence at least three days per week, overtime flexibility, and a proactive approach to calendaring, document production, conflict checks, engagement letters, and billing support.