Hybrid Litigation Legal Secretary — Boston

Hinshaw & Culbertson; Boston (MA); Hybrid; USD 52,000 - 75,000; Full time

Job summary

Hinshaw & Culbertson LLP in Boston seeks a Litigation Legal Secretary to perform complex secretarial and administrative duties for assigned attorneys. The ideal candidate maintains an organized office and delivers excellent client service.

The role requires five plus years in litigation secretarial work, strong organization, and proficiency with Outlook, Word, Excel, PowerPoint and Adobe. A hybrid schedule demands coming to the Boston office at least 3 times per week.

Qualifications

• Minimum of five plus years of legal litigation secretarial experience is required.
• High organizational skills are required.
• Knowledge of or ability to learn office procedures, rules and regulations; knowledge and competency of relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe.
• Knowledge of State and Federal court rules including e-filing and local rules where applicable, pertaining to litigation requirements and practices.
• Ability to effectively and accurately communicate orally and in writing; maintain confidentiality and attention to detail; work well under pressure and time sensitive situations; transcribe legal documents at a level of 70 wpm; organize and prioritize tasks.

Responsibilities

• Prepares, edits and files documents, including letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents; files with courts and e-filing.
• Updates and maintains databases including email lists and client matter lists.
• Reads, distributes and electronically files incoming mail; opens new files and checks conflicts of interest; maintains client and general files.
• Greets clients and visitors; maintains confidentiality and client relations.
• Establishes and maintains calendar and deadline reminder systems; records court dates and deposition dates; coordinates with attorneys and docketing personnel.
• Schedules appointments and makes travel arrangements; communicates deadlines and travel plans to staff.

Skills

Legal secretarial

Litigation support

Outlook

Word

Excel

PowerPoint

Adobe

E-filing

Calendar management

Client relations

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Hinshaw & Culbertson LLP in Boston seeks a Litigation Legal Secretary to perform complex secretarial and administrative duties for assigned attorneys. The ideal candidate maintains an organized office and delivers excellent client service.

The role requires five plus years in litigation secretarial work, strong organization, and proficiency with Outlook, Word, Excel, PowerPoint and Adobe. A hybrid schedule demands coming to the Boston office at least 3 times per week.