Hybrid Legal Admin & Litigation Support

Wilson Elser - Attorneys; Kansas City (MO); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Wilson Elser in Kansas City is seeking a Legal Administrative Assistant to provide comprehensive administrative and litigation support within a fast-paced law firm environment. You will manage case matters, coordinate filings and calendars, and ensure seamless communication to support the delivery of high-quality legal services.

This includes preparing documents, liaising with court personnel, and maintaining filing systems.

Qualifications

• High school Diploma or equivalent required.
• 3+ years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects operational initiatives as needed

Skills

Organizational skills

Communication skills

Confidentiality

Hybrid work

Education

High school diploma

Tools

Electronic filing systems

Job description

Wilson Elser in Kansas City is seeking a Legal Administrative Assistant to provide comprehensive administrative and litigation support within a fast-paced law firm environment. You will manage case matters, coordinate filings and calendars, and ensure seamless communication to support the delivery of high-quality legal services.

This includes preparing documents, liaising with court personnel, and maintaining filing systems.