Hybrid Litigation Administrative Assistant

First American; Needham Heights (MA); Hybrid; USD 34,000 - 45,000; Full time

Job summary

First American is seeking a detail-oriented administrative assistant to support the law group. You will manage mail, copies, and document scanning, while coordinating hearings and filings with clients, counsel, and court personnel.

The role requires strong communication, organization, and the ability to work in a hybrid environment, with remote work on set days and in-office presence other days.

Qualifications

• High school diploma or equivalent required.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and manage time effectively.

Responsibilities

• Provide administrative support to attorneys, including handling mail, copies, and document scanning.
• Coordinate hearings, depositions, and mediations; schedule appointments.
• Coordinate service of process and legal notices; maintain electronic files.
• Draft and respond to correspondence; liaise with clients and court personnel.

Skills

High school diploma or equivalent

Strong communication

Organizational skills

Independent worker

Interpersonal skills

Education

High school diploma or equivalent

Tools

Adobe Pro

MS Office Suite

Outlook

Job description

First American is seeking a detail-oriented administrative assistant to support the law group. You will manage mail, copies, and document scanning, while coordinating hearings and filings with clients, counsel, and court personnel.

The role requires strong communication, organization, and the ability to work in a hybrid environment, with remote work on set days and in-office presence other days.