Hybrid Litigation Administrative Assistant – Executive Support

Dentons; United States; Hybrid; USD 90,000 - 110,000; Full time

Job summary

Dentons US LLP is seeking a highly organized Legal Administrative Assistant to provide executive level support to our litigation practice chair and lawyers in our New York office. This hybrid role requires three days in the office and two days remote each week.

The role involves managing conflicts checks, openings, expenses, billing, calendaring, travel, and conference planning, plus drafting and filing court documents in state and federal courts.

Qualifications

• Five+ years of litigation administrative experience in a mid-size to large law firm.
• Advanced proficiency with MS Office (Word, Excel, PowerPoint).
• Proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (Chrome River), Kiteworks, Litera preferred.
• Working knowledge of local court rules and procedures.
• Excellent written and verbal communication with clients, partners, and executives.
• Discretion in handling confidential information and multidisciplinary tasks.

Responsibilities

• Manage core legal administrative tasks including conflicts checks, new client matters, expenses, billing, approvals, calendaring, and travel.
• Plan and organize internal and external conferences/meetings, including catering and logistics.
• Coordinate high-priority action items and deadlines for attorneys.
• Screen and manage confidential communications with discretion.
• Draft, format, and revise legal documents and file court documents in state and federal courts.
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments.

Skills

MS Office

iManage

Intapp

Emburse

Kiteworks

Litera

Tools

iManage

Intapp

Emburse

Kiteworks

Litera

Job description

Dentons US LLP is seeking a highly organized Legal Administrative Assistant to provide executive level support to our litigation practice chair and lawyers in our New York office. This hybrid role requires three days in the office and two days remote each week.

The role involves managing conflicts checks, openings, expenses, billing, calendaring, travel, and conference planning, plus drafting and filing court documents in state and federal courts.