Hybrid Licensing & Compliance Specialist

Flynn Group; Independence Township (OH); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Retirement and Savings Plan

Short- and Long-Term Disability

Basic Life Insurance

Voluntary Life Insurance

Tuition Reimbursement

Paid Time Off

Flexible/Hybrid Work Schedules (In Off

Company Outings

Dining Discounts

On-Site Fitness Center

Job summary

Flynn Group is seeking a Licensing Specialist to support multi-jurisdictional licensing and regulatory compliance activities. This role manages licenses through their lifecycle, coordinates with internal teams and regulators, and ensures timely renewals and accurate records.

In addition, you will gather necessary documentation, communicate with regulatory agencies, and assist with licensing for new locations, acquisitions, and closures while maintaining attention to deadlines and accuracy.

Qualifications

• Experience in licensing or regulatory compliance is preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines simultaneously.

Responsibilities

• Manage state and jurisdictional licensing responsibilities, including business, health, operational, liquor, fire, environmental, and other permits and licenses as assigned.
• Prepare, submit, and monitor new license and permit applications, renewals, amendments, and other regulatory filings.
• Gather required supporting documentation, including corporate records, ownership information, floor plans, certificates, tax information, operational documentation, and other materials required by regulatory agencies.
• Proactively monitor expiration dates and renewal requirements to ensure licenses and permits are renewed timely and remain in good standing.
• Maintain accurate licensing records, documentation, expiration dates, application status, and agency correspondence within the department’s licensing systems and databases.
• Research federal, state, county, and local licensing requirements and communicate requirements to appropriate internal stakeholders.
• Communicate directly with regulatory agencies to resolve application questions, deficiencies, violations, notices, and other licensing matters.
• Review regulatory correspondence and promptly escalation potential compliance concerns, enforcement matters, missed deadlines, or other significant issues.
• Support licensing activities associated with new locations, relocations, acquisitions, ownership changes, operational changes, and closures.
• Coordinate with Operations and other business partners to obtain information and documentation necessary to complete licensing requirements.
• Support licensing due diligence and integration activities associated with acquisitions and new business initiatives.
• Process licensing-related invoices, fees, payment requests, and supporting documentation in accordance with company procedures.
• Maintain organized electronic licensing records and ensure final licenses and permits are appropriately distributed and retained.
• Respond timely and professionally to licensing inquiries from Operations, internal departments, regulatory agencies, and external partners.
• Partner cross-functionally with Operations, Procurement, Legal, Real Estate, Construction, Tax, Accounting, Accounts Payable, Risk, and other departments as necessary.
• Identify licensing issues, process gaps, recurring challenges, and opportunities to improve efficiency and compliance.
• Provide cross-coverage and support to other members of the Licensing Team during high-volume periods, absences, acquisitions, and other business needs.
• Stay informed of changes in licensing requirements and regulatory processes within assigned jurisdictions.
• Perform additional licensing, compliance, and administrative responsibilities as assigned.

Skills

Organizational skills

Time management

Analytical thinking

Communication

Attention to detail

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Excel

Outlook

Job description

Flynn Group is seeking a Licensing Specialist to support multi-jurisdictional licensing and regulatory compliance activities. This role manages licenses through their lifecycle, coordinates with internal teams and regulators, and ensures timely renewals and accurate records.

In addition, you will gather necessary documentation, communicate with regulatory agencies, and assist with licensing for new locations, acquisitions, and closures while maintaining attention to deadlines and accuracy.