Hybrid Legal Operations & Data Coordinator

Komatsu; Chicago (IL); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health benefits

401k matching

Paid time off

Employee assistance programs

Disability benefits

Life insurance

Learning and development programs

Job summary

Komatsu is seeking a Legal Operations Coordinator in Chicago to provide comprehensive administrative support to the Legal Department. The role covers dispute and asbestos claim tracking, legal systems and records management, end-to-end invoice processing, and expatriate (ex-pat) HR support.

It requires handling confidential information while managing multiple priorities in a hybrid work setting. Key duties include data management, invoicing, budgeting support, travel coordination, and

Qualifications

• Five years of experience with database management, invoice processing and litigation support.
• Excellent time-management and organizational skills handling high-volume workflows and competing deadlines.
• Experience tracking large data sets across multiple systems and spreadsheets.
• Proficiency in Microsoft Office 365, especially Excel; familiarity with SAP/Ariba and quick learning of new systems.

Responsibilities

• Log and track Service of Process matters through resolution.
• Intake and track legal assignments across platforms (e.g., CLM, SharePoint).
• Process high-volume asbestos claims across systems with data accuracy.
• Monitor shared inboxes, prioritize requests and follow up.
• Obtain signatures on documents and provide notary services as needed.

Skills

Database management

Invoice processing

Litigation support

Excel

SAP/Ariba

Tools

SharePoint

CLM

Job description

Komatsu is seeking a Legal Operations Coordinator in Chicago to provide comprehensive administrative support to the Legal Department. The role covers dispute and asbestos claim tracking, legal systems and records management, end-to-end invoice processing, and expatriate (ex-pat) HR support.

It requires handling confidential information while managing multiple priorities in a hybrid work setting. Key duties include data management, invoicing, budgeting support, travel coordination, and