Hybrid Legal Office Assistant: Secretarial & Records Pro

State-of-Minnesot; Mankato (MN); Hybrid; USD 25,000 - 39,000; Full time

Job summary

State-of-Minnesot is seeking a legal secretarial assistant to perform technical clerical duties and draft legal documents under supervision. You will support attorneys, handle filing, case records, and data entry into GIDEON, while maintaining confidentiality and professional communication with staff and clients.

The role includes reception, dictation transcription, and file maintenance with a hybrid schedule after a 12-month probationary period.

Qualifications

• Completion of high school or equivalent and approved business school program or secretarial experience in a legal environment.
• Two years of general office work experience, including one year in a legal setting.

Responsibilities

• Type and compose legal documents and correspondence under direct supervision.
• Provide clerical support for attorneys and staff and use computerized information systems.
• Enter case information into GIDEON and retrieve data as needed.
• Prepare materials for filing, storage, shelving, distribution or destruction; manage supplies.
• Screen, relay and respond to requests for information and explain procedures.
• Act as receptionist, greet visitors, take messages, and answer calls.
• Maintain files per retention policies and transcribe legal dictation.

Skills

Business English

Spelling & grammar

Prioritization

Discretion with confidential info

Interpersonal skills

Written & oral instruction parsing

Education

High school or equivalent + business school program

2 years general office with 1 year legal secretarial experience

Tools

Word processing equipment

Dictaphone

Calculator

Job description

State-of-Minnesot is seeking a legal secretarial assistant to perform technical clerical duties and draft legal documents under supervision. You will support attorneys, handle filing, case records, and data entry into GIDEON, while maintaining confidentiality and professional communication with staff and clients.

The role includes reception, dictation transcription, and file maintenance with a hybrid schedule after a 12-month probationary period.