Hybrid Legal Administrative Specialist

Covington & Burling; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Covington & Burling in Washington, DC seeks a Legal Administrative Assistant to provide detailed secretarial and administrative support within a small team of LAAs. The role includes coordinating travel, calendars, meetings, and billing-related tasks, while ensuring confidentiality and efficiency.

You will work in a hybrid setting (Mon–Thu in office, Fri remote), collaborating closely with lawyers and peers to maintain smooth operations and high-quality document handling using iManage and

Qualifications

• High School diploma is required.
• College degree preferred.
• Prior secretarial/administrative work experience essential.
• Work arrangement: Hybrid role with 4 days in office (Mon–Thu) and 1 day remote (Fri).
• Excellent written and verbal communication skills.
• Strong interpersonal and organizational skills.
• Exceptional attention to detail and ability to multi-task in a fast-paced environment.
• Proven ability to prioritize tasks and manage deadlines.
• Must be able to handle and maintain confidential information.
• Ability to manage workflow and delegate projects as necessary.
• Familiarity with iManageWork, Microsoft 365, Intapp Time/Open, and Chrome River.

Responsibilities

• Provide detailed and high-level secretarial and administrative support for a small team.
• Coordinate and maintain office procedures and workflow per firm policies.
• Collaborate with LAAs and assist with overflow work as needed.
• Mentor and share knowledge; answer policy questions for assigned LAA incumbents.
• Schedule client meetings, reserve rooms, coordinate A/V and catering; handle travel arrangements and reimbursements.
• Manage calendars, communicate with team, answer phones and greet visitors.
• Type, revise and proofread correspondence and memos; prepare drafts as required.
• Utilize iManage as central matter document repository and manage electronic records.
• Maintain time entries in Intapp Time and assist with client billing matters.
• Ensure confidentiality and integrity of sensitive firm/client information.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

Education

High School diploma

College degree preferred

Tools

iManageWork 10

Microsoft 365

Intapp Time

Intapp OPEN

Chrome River

Job description

Covington & Burling in Washington, DC seeks a Legal Administrative Assistant to provide detailed secretarial and administrative support within a small team of LAAs. The role includes coordinating travel, calendars, meetings, and billing-related tasks, while ensuring confidentiality and efficiency.

You will work in a hybrid setting (Mon–Thu in office, Fri remote), collaborating closely with lawyers and peers to maintain smooth operations and high-quality document handling using iManage and