Hybrid Legal Administrative Assistant — Law Firm Support

Axinn Veltrop & Harkrider Llp; New York (NY); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Competitive starting pay

Annual discretionary bonus

Generous paid time off

Health and disability insurance

401(k) retirement plan

Hybrid remote work

Job summary

Axinn Veltrop & Harkrider Llp in New York City seeks an experienced administrative professional to support attorneys and staff. You will manage calendars, coordinate meetings, handle travel, and prepare documents with accuracy and discretion.

Responsibilities include client-facing activities, document preparation, time entry, and back-up coverage for other admins. A strong office background and 2+ years of experience are required; a degree is preferred.

Qualifications

• Associate’s degree preferred
• 2+ years general office experience required, prior law firm experience is preferred
• Excellent communication skills, both verbal and written
• General knowledge of office equipment and tools
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• Strong organizational skills with great attention to detail
• The ability to work independently but within a team environment

Responsibilities

• General administrative support services including calendar and contacts management
• Room scheduling and reservations for meetings
• Meet and greet clients, arrange meetings with AV and beverages
• Track expenses, prepare reports, manage corporate card
• Make travel arrangements and respond to emails for assistance
• Documentation: proofreading, filing, formatting, and preparing filings and letters
• Track bar/court admissions and conduct minor non-billable research
• Enter attorney hours and manage contract attorney time
• Prepare prebills, draft cover letters, back-up support as needed
• Support other admins and special projects as assigned

Skills

Communication

Organization

Interpersonal skills

Attention to detail

Team collaboration

Time management

Education

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Axinn Veltrop & Harkrider Llp in New York City seeks an experienced administrative professional to support attorneys and staff. You will manage calendars, coordinate meetings, handle travel, and prepare documents with accuracy and discretion.

Responsibilities include client-facing activities, document preparation, time entry, and back-up coverage for other admins. A strong office background and 2+ years of experience are required; a degree is preferred.