Hybrid Legal Administrative Assistant – Detail-Driven

VARITE; Wilmington (DE); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

Legal Service Plans

Job summary

VARITE is seeking an Administrative Assistant I in Wilmington, DE to support legal staff with document preparation and calendar coordination. The role offers a hybrid schedule (3 days in office, 2 days WFH) and an 8:00 AM–4:30 PM EST workday.

Contract duration is 12 months with a pay rate of $20.00–$23.23 per hour on W2. USC or GC only. Strong organizational, communication, and discretion are essential to handle confidential information in a fast-paced legal environment.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Demonstrated ability to handle confidential legal information with discretion.
• Ability to work effectively in a fast-paced environment supporting multiple functions within the Legal Department.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities under time-sensitive conditions.
• Minimum of three (3) years of experience in a professional or legal environment.

Responsibilities

• Coordinate and obtain signatures for various types of legal documents.
• Monitor and replenish funds in the United States Patent and Trademark Office (USPTO) deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with organizational protocols.
• Organize travel occasionally.
• Prepare expense and reimbursement reports.
• Assist team members with projects, track deadlines, and perform ad-hoc administrative tasks as needed.
• Prepare, edit and format documents, presentations, and reports using Microsoft Office and other business tools.

Skills

Communication

Organization

Discretion

Multitasking

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

VARITE is seeking an Administrative Assistant I in Wilmington, DE to support legal staff with document preparation and calendar coordination. The role offers a hybrid schedule (3 days in office, 2 days WFH) and an 8:00 AM–4:30 PM EST workday.

Contract duration is 12 months with a pay rate of $20.00–$23.23 per hour on W2. USC or GC only. Strong organizational, communication, and discretion are essential to handle confidential information in a fast-paced legal environment.