Hybrid Legal Administrative Assistant: Calendar & Billing

Brown-; Irvine (CA); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

401(k) matching

Life & Disability

EAP

Hybrid schedule

Paid holidays

Job summary

Brown & Streza, LLP in Irvine, CA seeks an Administrative Assistant to support multiple departments, providing coverage for staff as needed. The role emphasizes scheduling, file management, and client communication in a fast-paced legal environment.

The ideal candidate has at least one year of admin experience, strong organizational skills, and a professional demeanor. This position offers a 38-hour workweek with hybrid scheduling after 90 days and opportunities for growth within the firm.

Qualifications

• Minimum one year of administrative experience in a law firm or office environment.
• Excellent administrative, verbal, and written communication skills.
• Strong attention to detail with a high degree of accuracy.
• Exceptional customer service skills and a professional demeanor.
• Excellent time management and organizational abilities, with the capacity to manage multiple priorities.

Responsibilities

• Provide coverage for administrative assistants, file clerks, and paralegals who are out of the office.
• Provide heavy calendaring support for attorneys, including scheduling and managing complex appointments.
• Coordinate with internal departments to confirm meetings and ensure scheduling accuracy.
• Complete billing entry and expense reports for attorneys.
• Communicate professionally with clients via phone and email.
• Create, update, and maintain database records with a high level of accuracy.
• Prepare routine correspondence and administrative documents.
• Help prepare documents for client meetings.
• Update project lists and spreadsheets.
• Prepare flow charts for clients to depict project details.
• Assist with document production, formatting, and organization.

Skills

Administrative experience

Customer service

Communication skills

Time management

Attention to detail

Computer skills

Tools

Microsoft Office

Windows

CRM platforms

Document management systems

Job description

Brown & Streza, LLP in Irvine, CA seeks an Administrative Assistant to support multiple departments, providing coverage for staff as needed. The role emphasizes scheduling, file management, and client communication in a fast-paced legal environment.

The ideal candidate has at least one year of admin experience, strong organizational skills, and a professional demeanor. This position offers a 38-hour workweek with hybrid scheduling after 90 days and opportunities for growth within the firm.