Hybrid Legal Administrative Assistant

State-of-Minnesot; Saint Paul (MN); Hybrid; USD 42,000 - 56,000; Full time

Job summary

State of Minnesota seeks a legal secretary to perform technical clerical and secretarial tasks under supervision. Responsibilities include drafting documents, filing materials, and supporting attorneys and staff. Proficiency in business English, legal terminology, and word processing is required.

The role offers hybrid work after a 12‑month probation period. Qualifications include a high school diploma (or equivalent) with a secretarial/business program, or two years of general office experience

Qualifications

• Completion of High School or equivalency and a Secretarial/business school program or equivalent.
• Two years of general office work experience, including 1 year in a legal environment.

Responsibilities

• Draft and type legal documents and correspondence for attorneys and staff.
• Provide clerical support and liaise with district support, attorney staff, law enforcement, and agencies.
• Enter case information into GIDEON and manage case records.
• Prepare filing, storage, distribution, and destruction materials; maintain supplies.
• Transcribe legal dictation and audio/video recordings.
• Screen and respond to information requests; explain policies to clients and staff.
• Answer phones, greet visitors, and manage receptionist duties.
• Maintain files per retention policies; assist with computerized systems.

Skills

Business English

Spelling & grammar

General office procedures

Legal terminology

Discretion with confidential info

Prioritization

Interpersonal relations

Written & oral instructions

Education

High School diploma or equivalent + business school program

2+ years general office experience with 1 year in legal environment

Tools

GIDEON

Word processing & Dictaphone

Job description

State of Minnesota seeks a legal secretary to perform technical clerical and secretarial tasks under supervision. Responsibilities include drafting documents, filing materials, and supporting attorneys and staff. Proficiency in business English, legal terminology, and word processing is required.

The role offers hybrid work after a 12‑month probation period. Qualifications include a high school diploma (or equivalent) with a secretarial/business program, or two years of general office experience