Hybrid Legal Office Assistant: Secretarial & Case Data

City of Santa Fe Springs; Saint Paul (MN); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Parental leave

Retirement Savings

Holidays & vacation

Employee Assistance Program

Job summary

City of Santa Fe Springs seeks a technical clerical/legal secretary to support attorneys and staff, prepare legal documents, and manage case materials. You will enter case data into GIDEON, transcribe dictations, answer calls, and maintain orderly files with strict retention policies.

The role requires strong business English, knowledge of legal terminology, and discretion with confidential information. Hybrid schedule available after a probation period, with benefits included.

Qualifications

• Completion of High School or equivalency and a secretarial program, or two years general office work with 1 year in a legal setting.
• Knowledge of business English, spelling and grammar and legal terminology.
• Ability to operate word processing equipment and related tools.

Responsibilities

• Serve as liaison between district support and attorney staff, law enforcement, and agencies.
• Prepare materials for filing, storage, shelving, distribution or destruction; maintain supplies.
• Enter case information into GIDEON and related systems.
• Prepare legal documents from instructions or standard procedures.
• Input, retrieve and modify data; assist others with computerized systems.
• Screen and relay information; explain policies and procedures to the public and staff.
• Act as receptionist: answer calls, take messages, greet visitors.
• Maintain files per retention policies; transcribe legal dictation and recordings.
• Perform other duties as required.

Skills

Business English

Spelling & grammar

General office procedures

Legal terminology

Word processing

Discretion with confidential info

Interpersonal skills

Instruction comprehension

Education

High School Diploma / business school

2 years office experience (1 year legal)

Tools

Word processing equipment

Dictaphone

Calculator

Job description

City of Santa Fe Springs seeks a technical clerical/legal secretary to support attorneys and staff, prepare legal documents, and manage case materials. You will enter case data into GIDEON, transcribe dictations, answer calls, and maintain orderly files with strict retention policies.

The role requires strong business English, knowledge of legal terminology, and discretion with confidential information. Hybrid schedule available after a probation period, with benefits included.