Hybrid Law Firm: Business Development Assistant

McPhail Sanchez, LLC; New York (NY); Hybrid; USD 56,000 - 62,000; Full time

Job summary

Arnold & Porter is seeking a Business Development Assistant to support pitches, marketing materials, and directory submissions. The role may be based in New York or Washington, DC, and follows a hybrid schedule.

You will help with webinars, events, CRM data, and invoices while coordinating with the Marketing Department. A four-year degree and at least one year of relevant experience are required, with proficiency in Microsoft Office and familiarity with AI tools.

Qualifications

• Four-year college degree or equivalent experience.
• At least one year of relevant administrative support experience.
• Proficiency with Microsoft Office Suite; strong written communication.
• Familiarity with AI tools and marketing technologies preferred.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and confidentiality in handling information.
• Excellent proofreading, editing, and interpersonal skills.
• Experience in a law firm or professional services is preferred.
• Willingness to work additional hours as needed.

Responsibilities

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in developing, editing, and producing PowerPoint presentations and other marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.
• Coordinate submissions to legal directories (Chambers and The Legal 500) and maintain the firm’s experience database.
• Support events: logistics for in-person and virtual conferences and sponsorships.
• Track BD activity in the CRM and pitch tracking database; assist with data entry and maintenance.
• Perform research requests including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.
• Provide general administrative support: scheduling meetings, reserving conference rooms, and preparing materials.

Skills

Microsoft Office Suite

Windows OS

AI tools

Marketing technologies

Attention to detail

Discretion / Confidentiality

Time management

Interpersonal skills

Law firm experience

Education

Bachelor's degree or equivalent

Tools

AI tools

Marketing technologies

Job description

Arnold & Porter is seeking a Business Development Assistant to support pitches, marketing materials, and directory submissions. The role may be based in New York or Washington, DC, and follows a hybrid schedule.

You will help with webinars, events, CRM data, and invoices while coordinating with the Marketing Department. A four-year degree and at least one year of relevant experience are required, with proficiency in Microsoft Office and familiarity with AI tools.