Marketing & Business Development Assistant

CEMA Online; New York (NY); Hybrid; USD 56,000 - 62,000; Full time

Job summary

Arnold & Porter Kaye Scholer LLP is seeking a Business Development Assistant to support the Marketing Department in preparing pitches, collateral, and submissions. The role involves maintaining the firm’s experience database, supporting events and webinars, and assisting with invoices and expenses.

Hybrid schedule with NY or DC base. The position requires a four-year degree and at least one year of relevant experience, strong MS Office skills, and familiarity with AI marketing tools.

Qualifications

• Four-year college degree or equivalent experience.
• Minimum of one year of relevant work experience or equivalent internship in a similar administrative or professional support role.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Familiarity with AI tools and marketing technologies is preferred.
• Strong proofreading, editing, written communication, and organizational skills.
• Demonstrated ability to manage multiple priorities and meet time-sensitive deadlines in a fast-paced professional environment.
• Strong problem-solving, time management, and interpersonal skills.
• Ability to work effectively and collaboratively as part of a multi-functional team.
• Ability to exercise discretion and maintain confidentiality.
• Exceptional attention to detail and commitment to internal and external client service.
• Prior experience in a law firm or professional services environment is preferred.
• Flexibility to work additional hours, as necessary.

Responsibilities

• Prepare pitchbooks, meeting materials, and other marketing collateral for clients and client prospects.
• Assist in the development, editing, and production of PowerPoint presentations and other custom marketing materials.
• Serve as a primary contact for attorney requests for marketing materials.
• Coordinate with the Business Resource Center and Office Services on the production of marketing materials.
• Support the coordination of submissions to legal directories, including Chambers and The Legal 500.
• Assist with the entry, maintenance, and updating of information within the firm’s experience database.
• Support transactional Business Development team members with the collection and maintenance of league table experience data.
• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships.
• Provide on-site and virtual event support as needed.
• Assist with tracking business development activity, including data entry and maintenance of the firm CRM and pitch tracking database.
• Support general research requests, including lateral hire and competitive intelligence research.
• Prepare and process invoices, bills, and expense reports.
• Provide administrative support to the Business Development team, including scheduling meetings, reserving conference rooms, and preparing meeting materials.

Skills

MS Office

AI tools

Proofreading

Time management

Interpersonal skills

Discretion

Teamwork

Confidentiality

Education

Four-year college degree

Tools

PowerPoint

CRM software

Windows OS

Job description

Arnold & Porter Kaye Scholer LLP is seeking a Business Development Assistant to support the Marketing Department in preparing pitches, collateral, and submissions. The role involves maintaining the firm’s experience database, supporting events and webinars, and assisting with invoices and expenses.

Hybrid schedule with NY or DC base. The position requires a four-year degree and at least one year of relevant experience, strong MS Office skills, and familiarity with AI marketing tools.