Hybrid IT Exec Admin — Calendar & Exec Support

4 Corner Resources; New York (NY); Hybrid; USD 55,000 - 62,000; Full time

Job summary

4 Corner Resources is seeking an IT Executive Administrative Assistant for a New York-based healthcare organization. This contract role (6+ months) offers a hybrid schedule and potential to convert to permanent.

You will support senior IT leaders, manage complex calendars, coordinate travel, and prepare materials. The ideal candidate has 10+ years supporting VP-level executives, strong Microsoft Office skills, and experience across levels of the organization.

Qualifications

• High school diploma or GED is required.
• 10+ years of experience supporting VP-level executives or above in a corporate environment.
• Experience managing multiple executive calendars simultaneously.
• Strong skills in Outlook, PowerPoint, Excel and Word.
• Experience working with all levels of an organization and representing senior leadership professionally.

Responsibilities

• Manage complex Outlook calendars for 2-4 IT executives.
• Schedule and coordinate meetings, conferences, travel and department activities.
• Prepare meeting invites, agendas and minutes.
• Draft written responses and handle routine phone and email requests for information.
• Process expense reports and support travel arrangements.
• Prepare documents and PowerPoint presentations.
• Support new employee onboarding and maintain department documentation.
• Handle clerical support, including attendance records, document retention, equipment and supply coordination, and copying, scanning and faxing.
• Manage timekeeping, technical and facilities requests, and applicant tracking tasks as needed.
• Travel occasionally for conferences or to the Florida office
• Handle confidential information with discretion.

Skills

Calendar management

Microsoft Outlook

PowerPoint

Excel

Word

Travel coordination

Administrative support

Communication

Education

High school diploma

Bachelor's degree

Tools

Workday

ServiceNow

ChatGPT

Job description

4 Corner Resources is seeking an IT Executive Administrative Assistant for a New York-based healthcare organization. This contract role (6+ months) offers a hybrid schedule and potential to convert to permanent.

You will support senior IT leaders, manage complex calendars, coordinate travel, and prepare materials. The ideal candidate has 10+ years supporting VP-level executives, strong Microsoft Office skills, and experience across levels of the organization.