Executive Assistant

Sun Technologies, Inc.; New York (NY); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

Sick leave

Job summary

Sun Technologies, Inc. is seeking an Executive Assistant to provide high-level administrative support to one or more leaders in New York. You will manage Outlook calendars, arrange complex travel, and organize meetings and events with tact and discretion.

The role requires proactive communication, rigorous confidentiality, and the ability to juggle multiple priorities across departments, including international travel support when needed.

Qualifications

• Advanced proficiency with Microsoft Office Suite.
• Excellent organizational and prioritization skills.
• Ability to work independently with sound judgment.
• Strong written and verbal communication; professional interfacing with executives.

Responsibilities

• Manages Outlook calendars and resolves conflicts for executives.
• Coordinates and manages complex travel arrangements, including international trips.
• Organizes multiple projects and meetings across leaders and teams.
• Drafts correspondence and maintains confidentiality with sensitive information.
• Communicates important updates to executives and cross-functional partners.

Skills

Calendar management

Organizational skills

Independent work

Excellent communication

Confidentiality

Microsoft Office

Job description

Location

: Calendar Management , Corporate Travel , meeting

• : New York City
• , New York

Duration

: Expected 03 month contract with possible extension

Job Description

Pay Rate: $41/hr the pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Job Description

GENERAL FUNCTION

The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.

Major Duties And Responsibilities

• Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts
• Organizes and prioritizes daily administrative responsibilities
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
• Ensures supervisor is aware of critical dates and deadlines; follows up where needed
• Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Coordinates and manages details of advanced travel arrangements, including international travel and exp
• Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Creates an environment that fosters teamwork and trust
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate
• Organizes and maintains files and sensitive information

Basic Qualifications

• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Ability to work independently and exercise sound judgment
• Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR

Preferred Qualifications

• 5+ year’s administrative experience
• Experience supporting multiple leaders, including international travel support