Hybrid HR Records Specialist: Digitization & Compliance

Jewish Board of Family and Children's Services; New York (NY); Híbrido; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work schedule

On-site headquarters

Descripción de la vacante

The Jewish Board of Family and Children's Services is seeking a meticulous Document Control Specialist to join our HR team. This role will maintain and organize HR files, ensure accuracy, and uphold regulatory compliance across electronic and physical records.

The position leads a long-term project focusing on digitizing employee files and improving HRIS data integrity, requiring 1–3 years of admin experience and discretion with confidential information.

Formación

• 1–3 years of administrative support experience.
• Experience handling confidential records with discretion.
• Strong attention to detail and ability to meet deadlines.

Responsabilidades

• Maintain HR filing systems (electronic and physical) ensuring accuracy and regulatory compliance.
• Manage confidential employee records including personnel files and HR correspondence.
• Ensure records comply with federal, state, and local regulations and organizational policy.
• Execute document retention schedules and support archiving/destruction as required by law.
• Conduct periodic audits of HR files for completeness and accuracy.
• Assist in transitioning from paper to digital records within the HRIS and data integrity projects.
• Collaborate with HR to ensure lifecycle documents (new hires, changes, terminations) are filed timely.
• Process HR documents and correspondence from employees and internal departments.

Conocimientos

Interpersonal skills

Organizational skills

Attention to detail

Confidentiality

HR records

Educación

High School Diploma

Associate or Bachelor's degree preferred

Herramientas

Microsoft Office

HRIS (Dayforce)

Document management systems

Descripción del empleo

The Jewish Board of Family and Children's Services is seeking a meticulous Document Control Specialist to join our HR team. This role will maintain and organize HR files, ensure accuracy, and uphold regulatory compliance across electronic and physical records.

The position leads a long-term project focusing on digitizing employee files and improving HRIS data integrity, requiring 1–3 years of admin experience and discretion with confidential information.