Hybrid HR Records & Documents Specialist

Jewish Board; New York, Northern (NY, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Jewish Board is seeking a detail-oriented Document Control Specialist to join our HR team. This role focuses on maintaining and improving employee records, both physical and digital, ensuring accuracy, accessibility, and compliance across the HRIS and filing systems.

You will lead a long-term project to assess and stabilize the employee file digitization process, while supporting day-to-day records management, audits, and secure handling of confidential information in a hybrid on-site

Qualifications

• Minimum education level of a High School Diploma or equivalent required; associate or bachelor's degree in business administration, Human Resources, or a related field preferred.
• 1–3 years of experience in administrative support, records management, file management required.
• Demonstrated experience handling confidential records and filing systems with accuracy and discretion.
• Strong attention to detail and the ability to meet deadlines is critical.
• Good written and interpersonal communication skills required.

Responsibilities

• Maintain and organize HR filing systems, both electronic and physical, ensuring accuracy, accessibility, and regulatory compliance.
• Manage the organization and security of confidential employee records including personnel files, I-9 documentation, and HR correspondence.
• Ensure all HR records are maintained in accordance with applicable federal, state, and local regulations as well as organizational policy.
• Execute document retention schedules and support timely archiving and destruction of records per legal requirements.
• Conduct periodic audits of HR files to ensure completeness, accuracy, and compliance.
• Support the transition from paper-based to digital record-keeping systems and assist in maintaining the integrity of data within the HRIS.
• Collaborate with HR staff to ensure employee lifecycle documentation is captured and filed accurately and in a timely manner.
• Process and file HR documents, correspondence, and forms received from employees and internal departments as needed.

Skills

Attention to detail

Organizational skills

Confidentiality

Communication skills

Microsoft Office

HRIS familiarity

Education

High School Diploma

Associates or Bachelor's in HR

Tools

Dayforce

Document management systems

Job description

The Jewish Board is seeking a detail-oriented Document Control Specialist to join our HR team. This role focuses on maintaining and improving employee records, both physical and digital, ensuring accuracy, accessibility, and compliance across the HRIS and filing systems.

You will lead a long-term project to assess and stabilize the employee file digitization process, while supporting day-to-day records management, audits, and secure handling of confidential information in a hybrid on-site