Document Control Specialist

DeWinter Group; Redwood City (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

DeWinter Group is seeking a Document Control Specialist to streamline and safeguard employee documentation during a Workday migration. This contract role emphasizes meticulous data handling and large-volume file management within a hybrid Redwood City, CA setting.

You will contribute to migrating and organizing HR data for seamless integration into Workday, ensuring accuracy, confidentiality, and adherence to established procedures while collaborating with HR and IT teams.

Qualifications

• Proven experience in administrative, data management, or related project work with a focus on detail and accuracy.
• Strong proficiency in Excel, including data organization, validation, reconciliation, and manipulation techniques
• Demonstrated ability to handle large volumes of electronic files and data accurately
• Exceptional attention to detail with excellent organizational skills
• Ability to follow established procedures, identify discrepancies, and elevate issues appropriately
• Discretion when managing confidential and sensitive information
• Self-motivated with the capacity to work independently and meet strict project timelines

Responsibilities

• Migrate and organize HR data for Workday integration.
• Ensure data accuracy across large datasets.
• Maintain strict version control and confidentiality of information.
• Collaborate with HR and IT teams in a hybrid Redwood City environment.

Skills

Data management

Excel proficiency

Data accuracy

Discretion

Independent/work ethic

Job description

Job Title:

Document Control Specialist

Overview:

Join a dynamic team as a Document Control Specialist and play a critical role in streamlining and safeguarding vital employee documentation. This contract opportunity offers the chance to contribute to a high-impact project focused on migrating and organizing HR data for seamless integration into Workday. If you thrive in meticulous environments, excel at managing large datasets, and possess a keen eye for detail, this role is your gateway to making a significant organizational impact while working in a flexible hybrid setting in Redwood City, CA.

Required Skills:

• Proven experience in administrative, data management, or related project work with a focus on detail and accuracy
• Strong proficiency in Excel, including data organization, validation, reconciliation, and manipulation techniques
• Demonstrated ability to handle large volumes of electronic files and data accurately
• Exceptional attention to detail with excellent organizational skills
• Ability to follow established procedures, identify discrepancies, and elevate issues appropriately
• Discretion when managing confidential and sensitive information
• Self-motivated with the capacity to work independently and meet strict project timelines

Nice to Have Skills:

• Experience with Workday, particularly with Employee Data Files (EIBs) or HR data preparation
• Familiarity with enterprise file management platforms such as Egnyte or similar systems
• Background in employee records, HR documentation, or data retention policies
• Knowledge of automation, AI, or technology tools that enhance data processing efficiency

Preferred Education and Experience:

• Relevant experience in data or document management roles
• Background in HR or related fields is advantageous but not mandatory
• Prior experience with large-scale data cleanup and migration projects

Other Requirements:

• This role is onsite in Redwood City, CA, with a hybrid work arrangement
• Ability to work with sensitive information with the utmost discretion
• No travel requirements anticipated

This opportunity is ideal for detail-oriented professionals eager to contribute to a significant organizational data initiative, utilizing their organizational and technical skills to ensure smooth and accurate HR system migration.