Hybrid HR Assistant – Administrative Support

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

UPMC's Physician Services Division HR team is seeking a Human Resources Assistant to provide administrative support in a full-time hybrid role combining onsite and remote work throughout the week.

The role supports HR staff with inquiries, data entry of confidential personnel information, and reports, while assisting with annual HR initiatives and other projects. Strong organizational skills, attention to detail, and customer service are essential in a fast-paced environment.

Qualifications

• High school diploma or equivalent with at least 1 year of admin experience.
• Bachelor's degree in HR, Business, or related field, or completion of UPMC programs.
• Proficiency with MS Office (Outlook/Word/Excel) and data entry.

Responsibilities

• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Coordinate exit interview process: schedule, send emails, compile results, and track activity.
• Serve as department receptionist by answering HR lines and greeting visitors.
• Manage HR email account and route inquiries to the appropriate HR staff.
• Assist with timely data entry of licenses, certifications, and clearances; support filing and record-keeping.
• Run basic queries for tracking and compliance purposes.
• Complete unemployment compensation forms as needed.

Skills

Customer service

Organization

Confidentiality

Multi-tasking

Education

High school diploma or equivalent

Bachelor's degree in HR/Business or related field

UPMC Summer Associate/Pittsburgh Fellows program

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

UPMC's Physician Services Division HR team is seeking a Human Resources Assistant to provide administrative support in a full-time hybrid role combining onsite and remote work throughout the week.

The role supports HR staff with inquiries, data entry of confidential personnel information, and reports, while assisting with annual HR initiatives and other projects. Strong organizational skills, attention to detail, and customer service are essential in a fast-paced environment.