Human Resources Assistant

UPMC International; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 35.000 - 48.000; Vollzeit

Benefits dieser Stelle

Hybrid work model

Equal Opportunity Employer

Zusammenfassung

UPMC is seeking a Human Resources Assistant to join the Physician Services Division HR team in a full-time hybrid role. You will provide clerical support to the HR Director, consultants, and team members while handling data entry of confidential personnel information and reports for licensure, clearance, and compliance.

Strong customer service, attention to detail, and multi-tasking in a fast-paced environment are essential.

Qualifikationen

• HS diploma or equivalent with 1+ year admin experience.
• Bachelor's in HR/Business or related field preferred.
• Ability to use Outlook, Word, Excel; strong confidentiality.

Aufgaben

• Provide clerical and administrative support to HR staff.
• Coordinate exit interview process and maintain related records.
• Answer HR inquiries and route to appropriate staff.
• Assist with data entry of confidential personnel information.
• Run basic HR reports and assist with projects as needed.

Kenntnisse

Customer service

Attention to detail

Organizational skills

Communication

Microsoft Office

Ausbildung

High school diploma or equivalent

Bachelor's degree in HR/Business or related field

UPMC Summer Associate Program/Pittsburgh Fellows Program

Tools

Microsoft Office Suite

Jobbeschreibung

We're searching for a Human Resources Assistant to join our UPMC Physician Services Division HR team! This is a full-time hybrid position that combines onsite and remote work throughout the week.

In this role, the Human Resources Assistant will provide administrative support to all HR team members in the UPMC Physician Services Division. They play an integral role in the delivery of employee relations support by assisting with tasks such as responding to employee inquiries, data entry of confidential personnel information, running licensure/clearance/compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. This is a highly administrative role where strong attention to detail and organizational skills are critical to success in the role.

Our ideal candidate excels in customer service, manages multiple tasks with ease, and thrives in a fast-paced work environment.

Responsibilities

• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned
• Provide general administrative support for projects as needed.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes.
• Complete unemployment compensation forms as needed.

Qualifications

• High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
• OR Bachelor's degree in Human Resources, Business, or related field required
• OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills is strongly preferred.

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran