Hybrid Grants & Operations Leader

Maine Tasting Center; Portland (ME); Hybrid; USD 69,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) employer contribution

Paid time off

Job summary

Sam L. Cohen Foundation seeks a Grants and Operations Manager to keep grantmaking and operations running smoothly. You will handle the grants lifecycle from application to final report, coordinate with our accounting firm, and manage vendors for a small Portland office.

Working with the Senior Program Officer and Executive Director, you’ll learn our systems, document workflows, and strengthen processes as we grow. This role emphasizes collaboration and thoughtful, responsive grantmaking.

Qualifications

• At least four years of experience in grants administration, nonprofit operations, or finance coordination.
• Strong organizational skills and ability to manage several processes at once.
• Clear, warm writing and communication, especially with grantees.
• Understanding of IRS rules governing private foundation grantmaking or ability to learn quickly.

Responsibilities

• Grants administration: manage grants database, templates, coding, correspondence.
• Finance coordination: enter transactions, process invoices, reconcile accounts monthly.
• Operations: coordinate board meetings, update policies, maintain filing systems.
• Program support: serve as point of contact for site visit logistics and grant portfolio segments.

Skills

Grants administration

Nonprofit operations

Finance coordination

Written communication

Curiosity about systems

Education

Bachelor's degree or relevant experience

Tools

QuickBooks

Blackbaud GIFTS Online

Job description

Sam L. Cohen Foundation seeks a Grants and Operations Manager to keep grantmaking and operations running smoothly. You will handle the grants lifecycle from application to final report, coordinate with our accounting firm, and manage vendors for a small Portland office.

Working with the Senior Program Officer and Executive Director, you’ll learn our systems, document workflows, and strengthen processes as we grow. This role emphasizes collaboration and thoughtful, responsive grantmaking.