Hybrid Gene & Cell Therapy Institute Project Coordinator

Mass General Brigham Incorporated; Cambridge (MA); Hybrid; USD 27,290 - 38,986; Full time

Job summary

Mass General Brigham Incorporated is seeking a Project Coordinator for the Gene and Cell Therapy Institute (GCTI). The role provides comprehensive administrative and operational support, coordinating institute programs, events, and communications to ensure efficient execution within a hybrid work model.

The position manages calendars, travel, materials, and meeting notes; supports budget tracking, contracts, and financial records; and serves as a liaison among leadership, staff, vendors, and

Qualifications

• High school diploma required; Bachelor's degree highly preferred.
• Minimum of one (1) year of relevant (i.e. project support or administrative) professional experience.
• Experience coordinating scientific meetings, educational programs, conferences, or institutional events.
• Familiarity with financial and administrative systems, including timekeeping, procurement, expense management, and budget tracking.

Responsibilities

• Coordinate Institute programs, meetings, events, and initiatives to ensure timely execution and effective communication.
• Organize the annual Gene and Cell Therapy Symposium, monthly seminar series, and other Institute workshops, meetings, and special events.
• Manage calendars, schedule meetings, arrange travel, prepare materials, record meeting notes, and track follow-up actions.
• Assist with internal and external communications and collaborate with the MGB Marketing team on Institute communications and promotional activities.
• Monitor program activities, track progress, identify issues, and provide status updates to leadership.
• Oversee daily office operations, including supplies, equipment, facilities coordination, and maintaining an organized workspace.
• Process administrative and financial documents, including contracts, invoices, expense reimbursements, e-check requests, correspondence, and corporate credit card reconciliations.
• Assist with budget tracking and maintain accurate financial records.
• Maintain electronic and physical filing systems, personnel records, and Institute documentation.
• Manage employee timekeeping using institutional systems.
• Provide administrative support and exceptional customer service to faculty, staff, sponsors, vendors, visitors, and other stakeholders.
• Plan and support employee engagement activities
• Assist with special projects and other Institute priorities as assigned.

Job description

Mass General Brigham Incorporated is seeking a Project Coordinator for the Gene and Cell Therapy Institute (GCTI). The role provides comprehensive administrative and operational support, coordinating institute programs, events, and communications to ensure efficient execution within a hybrid work model.

The position manages calendars, travel, materials, and meeting notes; supports budget tracking, contracts, and financial records; and serves as a liaison among leadership, staff, vendors, and