Hybrid Field Event & Logistics Coordinator

Energy Trust of Oregon, Inc.; Portland (OR); Hybrid; USD 63,000 - 76,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Employer-sponsored life/disability

401(k) with 6% company contribution

TriMet pass

Health/Dependent FSA or HSA accounts

Generous paid vacation/holidays/sick"

Paid volunteer hours

Employee assistance program

Career advancement opportunities

Great colleagues and culture

Flexibility to work from home or in an

Open Portland office

Work from home laptop provided

Benefits details on energytrust.org

Job summary

Energy Trust of Oregon is seeking an Event Coordinator to support presence at trade shows, conferences, and community events across Oregon. You will manage day-to-day event logistics, act as main contact for organizers, coordinate materials, invoicing, and post-event reporting while collaborating with marketing and field staff.

This role reports to the Marketing Lead—Energy Programs, with potential travel, and a hybrid/remote-friendly setup.

Qualifications

• Bachelor’s degree in marketing, hospitality/event management, business administration or a related field (or equivalent professional experience).
• 2 years of experience in a professional work environment, or an equivalent combination of relevant internships or student organization leadership.
• Experience using Microsoft Office Suite.
• Familiarity with Asana or other project management tools, such as Basecamp is a plus.
• Willingness and ability to travel up to 20% of the time to support key events on-site, including occasional weekend events.
• Outstanding organizational skills and ability to track multiple deadlines and deliverables at once.
• Experience proactively communicating and coordinating logistics with multiple internal and external teams and vendors.
• Strong written and verbal communication skills with a customer service orientation toward internal teams and vendors.
• Spanish language fluency a plus but not required.

Responsibilities

• Review event requests and secure approvals from appropriate marketing managers.
• Ensure all required information is captured in Energy Trust's Asana event tracker.
• Capture and track event deadlines.
• Serve as the main point of contact for event organizer.
• As needed, help organize booth layout plans and secure required materials and signage.
• Handle ordering and shipping of event materials.
• Ensure staff coverage at events and, if needed, develop attendance schedules or run-of-shows.
• Track sponsorship deliverables to event organizers ahead of deadlines.
• Help assemble and distribute staff briefing documents.
• Log and submit vendor invoices to accounts payable, assist with purchase orders and maintain expense records for event budgets.
• On-site support for booth setup and staffing at events.
• Assist with booth teardown and final bill reconciliations; collect attendee feedback and write evaluation reports.
• Collect and compile post-event data to share with marketing and program staff.

Skills

Communication

Organization

Travel up to 20%

Education

Bachelor’s degree in marketing, hospitality/event management or related field

Tools

Microsoft Office Suite

Asana

Basecamp

Job description

Energy Trust of Oregon is seeking an Event Coordinator to support presence at trade shows, conferences, and community events across Oregon. You will manage day-to-day event logistics, act as main contact for organizers, coordinate materials, invoicing, and post-event reporting while collaborating with marketing and field staff.

This role reports to the Marketing Lead—Energy Programs, with potential travel, and a hybrid/remote-friendly setup.