Field Events & Logistics Coordinator

Energy Trust of Oregon; Portland (OR); Hybrid; USD 63,000 - 76,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Employer-sponsored life/disability

401(k) with company contribution

Job summary

Energy Trust of Oregon is seeking an Event Coordinator to support our presence at trade shows, conferences, and community events across Oregon. The role handles day-to-day event logistics, vendor coordination, budgeting, and post-event reporting, reporting to the Marketing Lead—Energy Programs.

The position requires a Bachelor’s degree (or equivalent experience), 2 years of experience, and travel up to 20%. Hybrid or in-office work options in Portland, OR are available.

Qualifications

• Bachelor’s degree or equivalent professional experience in marketing, hospitality/event management, or related field.
• 2 years of experience in a professional work environment or equivalent internships or student leadership.
• Experience using Microsoft Office Suite; familiarity with Asana or Basecamp is a plus.

Responsibilities

• Review event requests and secure approvals from appropriate marketing managers.
• Ensure all required information is captured in Energy Trust’s Asana event tracker.
• Capture and track event deadlines.
• Serve as the main point of contact for event organizers; organize booth layout plans and required materials.
• Handle ordering and shipping of event materials; ensure staff coverage and run-of-show development.
• Track sponsorship deliverables and prepare staff briefing documents.
• Log and submit vendor invoices; assist with purchase orders and expense records.
• Assist with on-site booth setup and staff at larger events; collect post-event data and write evaluation reports.

Skills

Organizational skills

Verbal & written communication

Attention to detail

Budgeting

Education

Bachelor’s degree in marketing, hospitality/event management, business administration, public relations or related field

Tools

Microsoft Office Suite

Asana

Basecamp

Job description

Energy Trust of Oregon is seeking an Event Coordinator to support our presence at trade shows, conferences, and community events across Oregon. The role handles day-to-day event logistics, vendor coordination, budgeting, and post-event reporting, reporting to the Marketing Lead—Energy Programs.

The position requires a Bachelor’s degree (or equivalent experience), 2 years of experience, and travel up to 20%. Hybrid or in-office work options in Portland, OR are available.