Hybrid Federal Contracts & Project Administrator

Usmax Corporation; Fairfax (VA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

USmax Corporation is seeking a Contracts and Project Administrator to join our team in Fairfax, VA, supporting federal programs. The role covers contracts, financial tracking, and project support, with a focus on Excel-driven reporting and documentation management.

The ideal candidate will have a Bachelor's degree (or equivalent) and 3+ years in contracts, financial or administrative support, plus strong Excel skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent relevant professional experience.
• Three (3) or more years of relevant professional experience in contracts, financial, project, or administrative support.
• Experience supporting federal government contracts or programs is preferred.
• Experience with project financial tracking, invoice review, funding, or financial reporting is preferred.

Responsibilities

• Prepare and maintain recurring and ad hoc project financial reports and ensure reporting requirements are met.
• Maintain financial tracking tools for contract funding, expenditures, commitments, and remaining balances, and alert the PM to potential funding issues.
• Track labor, subcontractor, travel, and other direct cost expenditures and support project accrual reporting.
• Review subcontractor invoices and supporting documentation for accuracy, completeness, proper allocation, and compliance with contract requirements.
• Review travel expense reports for accuracy and timely submission for payment.
• Track project accounts payable and accounts receivable activity and support proper allocation of costs to applicable funding sources, cost codes, and expense categories.
• Support the establishment and maintenance of project accounts and cost codes.
• Assist employees and managers with electronic timekeeping submission and approval.

Skills

Advanced Excel

Time management

Communication

Organizational skills

SharePoint

Outlook

PowerPoint

Microsoft Word

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

Outlook

Job description

USmax Corporation is seeking a Contracts and Project Administrator to join our team in Fairfax, VA, supporting federal programs. The role covers contracts, financial tracking, and project support, with a focus on Excel-driven reporting and documentation management.

The ideal candidate will have a Bachelor's degree (or equivalent) and 3+ years in contracts, financial or administrative support, plus strong Excel skills and the ability to manage multiple priorities in a fast-paced environment.