Contracts & Project Analyst — Hybrid (Federal Programs)

USmax Corporation; Fairfax (VA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

USmax Corporation is seeking a Contracts and Project Administrator to support federal programs. The role covers contracts, financial tracking, and project administration with Excel-driven reports and tracking tools.

The ideal candidate has 3+ years in contracts/financial/project support, a bachelor's degree or equivalent, and is proficient in Excel and SharePoint. This hybrid role requires three days in the office in Virginia and offers the chance to grow within a diverse, award-winning IT

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years in contracts, financial, project, or administrative support.
• Experience supporting federal government contracts or programs is preferred.
• Experience with project financial tracking, invoice review, funding, or financial reporting is preferred.

Responsibilities

• Prepare and maintain recurring and ad hoc project financial reports and ensure reporting requirements are met.
• Maintain financial tracking tools for contract funding, expenditures, commitments, and remaining balances, and alert the PM to potential funding issues.
• Track labor, subcontractor, travel, and other direct cost expenditures and support project accrual reporting.
• Review subcontractor invoices and supporting documentation for accuracy, completeness, proper allocation, and compliance with contract requirements.
• Review travel expense reports for accuracy and timely submission for payment.
• Track project accounts payable and accounts receivable activity and support proper allocation of costs to applicable funding sources, cost codes, and expense categories.
• Support the establishment and maintenance of project accounts and cost codes.
• Assist employees and managers with electronic timekeeping submission and approval.
• Provide day-to-day project and administrative support to the PM.
• Develop and maintain Excel-based trackers, reports, logs, and management tools for financials, staffing, deliverables, and other project requirements.
• Compile and analyze information for recurring and ad hoc reports.
• Maintain accurate project files, records, and supporting documentation in SharePoint and other designated systems.
• Coordinate meetings, prepare agendas, capture meeting minutes and action items, and track follow-up activities.
• Assist with document preparation, formatting, proofreading, data entry, and quality-control reviews.
• Coordinate with project personnel, subcontractors, corporate departments, and other stakeholders to support project requirements.

Skills

Excel proficiency

Attention to detail

Organizational skills

Analytical skills

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

Excel

PivotTables

Conditional formatting

Word

PowerPoint

SharePoint

Outlook

Job description

USmax Corporation is seeking a Contracts and Project Administrator to support federal programs. The role covers contracts, financial tracking, and project administration with Excel-driven reports and tracking tools.

The ideal candidate has 3+ years in contracts/financial/project support, a bachelor's degree or equivalent, and is proficient in Excel and SharePoint. This hybrid role requires three days in the office in Virginia and offers the chance to grow within a diverse, award-winning IT