Hybrid Executive Scheduling & Projects Coordinator

NBCUniversal Intl.; New York, Northern (NY, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal's Decision Sciences team seeks a Project Coordinator to provide essential administrative support to the SVP, Data Products and Science. You will organize calendars, coordinate travel, and help manage communications with senior leaders.

You will also assist with meeting planning, prepare materials, and support office operations while maintaining strict confidentiality. The hybrid role offers exposure to NBCU's executive leadership and varied project work.

Qualifications

• Minimum 1 year of experience in a support role, with a track record of handling complex schedules, travel, expenses and meetings for senior leadership.
• Proven ability to manage confidential information with discretion, maintaining privacy and trust.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint) for creating professional presentations and reports.
• Strong interpersonal and professional demeanor for internal and external stakeholders.

Responsibilities

• Proactively manage and coordinate the leader's daily schedule, calendar, travel, and meetings, ensuring flexibility to changing priorities.
• Serve as the first point of contact for high volumes of communication, facilitating effective exchange with senior management.
• Lead meeting and event preparation and follow-up, including agendas, materials, and coordinating AV and food when needed.
• Oversee department files and document systems, ensuring organized and up-to-date records.
• Handle general office tasks, including ordering supplies and managing subscriptions to support department operations.
• Support special projects and act as backup for other assistants, coordinating with global Executive Assistants.
• Maintain confidentiality and discretion in handling sensitive information and relationships.

Skills

Time management

Communication

Discretion

Interpersonal skills

Tools

Microsoft Office Suite

Job description

NBCUniversal's Decision Sciences team seeks a Project Coordinator to provide essential administrative support to the SVP, Data Products and Science. You will organize calendars, coordinate travel, and help manage communications with senior leaders.

You will also assist with meeting planning, prepare materials, and support office operations while maintaining strict confidentiality. The hybrid role offers exposure to NBCU's executive leadership and varied project work.