Hybrid Executive Conference Planner

swipejobs; Irving (TX); Hybrid; USD 89,544,000 - 99,187,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

swipejobs is seeking a mid-level Senior Conference Planner to support executive-level events, including conferences, summits, and leadership dinners. You will manage logistics, F&B coordination, vendors, event tech, onsite operations, and budgets while partnering with internal teams and external stakeholders.

A bachelor's degree in events, marketing, or related field is preferred but not required. This is a hybrid role with travel and tight deadlines for multi-event programs.

Qualifications

• 4-6 years of event or conference planning experience.
• Experience planning executive-level events, client events, conferences, or leadership meetings.
• Basic accounting and financial management experience.
• Experience with budgets, forecasting, invoices, and reconciliation.
• Knowledge of hotel, travel, and meeting-planning operations.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong project management and organizational skills.
• Ability to manage multiple events and priorities in a fast-paced environment.
• Excellent customer service mindset and professional executive presence.
• Bachelor's degree in events, marketing, or related field preferred.

Responsibilities

• Lead planning and delivery of executive summits, conferences, and leadership dinners.
• Oversee logistics, registration, attendee communications, and onsite execution.
• Collaborate with internal teams and stakeholders to ensure seamless delivery.
• Plan onsite attendee journey, branding, signage, and presentation.
• Coordinate hotels, venues, suppliers, and partners.
• Coordinate AV needs with providers and develop floorplans.
• Manage invoices, purchase orders, and event payments.
• Maintain accurate event budgets and forecasts.
• Identify budget risks and deviations from plan.
• Post-event financial reconciliation and onsite leadership.

Skills

Event planning

Executive events

Vendor management

Budget management

Project coordination

Education

Bachelor's degree preferred

Tools

MS Office

Excel

PowerPoint

Job description

swipejobs is seeking a mid-level Senior Conference Planner to support executive-level events, including conferences, summits, and leadership dinners. You will manage logistics, F&B coordination, vendors, event tech, onsite operations, and budgets while partnering with internal teams and external stakeholders.

A bachelor's degree in events, marketing, or related field is preferred but not required. This is a hybrid role with travel and tight deadlines for multi-event programs.