Executive Conference Planner & Events Lead

swipejobs, Inc.; Irving (TX); Hybrid; USD 59,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Hybrid work model

Job summary

Swipejobs, Inc. is seeking a mid-level Senior Conference Planner to support the planning and execution of executive-level events, including conferences, summits, and leadership dinners.

You will manage logistics, food and beverage coordination, vendors, event technology, onsite operations, and budgets in partnership with internal teams and external stakeholders. A bachelor's degree in events, marketing, or a related field is preferred but not required; however, substantial experience will be

Qualifications

• 4-6 years of event or conference planning experience.
• Experience planning executive-level events and leadership meetings.
• Basic accounting and financial management experience.
• Proficiency with hotel, travel and meeting-planning operations.

Responsibilities

• Lead the planning and delivery of executive summits, conferences, and leadership dinners.
• Oversee program logistics, registration, attendee communications, and onsite execution.
• Collaborate with internal teams and external stakeholders for seamless delivery.
• Plan onsite attendee journey including branding, signage, and presentation.
• Coordinate with hotels, venues, suppliers, and event partners.
• Coordinate AV requirements and floorplans with providers.
• Manage invoices, purchase orders and payments.
• Maintain event budgets and forecasts; communicate risks.
• Serve as onsite lead and resolve issues in real time.
• Travel 4-5 times through December, supporting up to four programs.

Skills

Event planning

Budget management

Vendor relations

Microsoft Office

Project management

Communication

Education

Bachelor's degree in events/marketing

Tools

Microsoft Excel

PowerPoint

Job description

Swipejobs, Inc. is seeking a mid-level Senior Conference Planner to support the planning and execution of executive-level events, including conferences, summits, and leadership dinners.

You will manage logistics, food and beverage coordination, vendors, event technology, onsite operations, and budgets in partnership with internal teams and external stakeholders. A bachelor's degree in events, marketing, or a related field is preferred but not required; however, substantial experience will be