Hybrid Executive Assistant to CEO – Forensic Psych Practice

Psychological Assessment, Inc; Richmond (CA); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Unlimited PTO

Health, vision, and dental coverage

401k plan

Pet insurance

Legal insurance

Job summary

Psychological Assessment, Inc. in Oakland, CA is seeking an experienced Executive Assistant to support the CEO and COO, managing calendars, meetings, and the workflow of clinical reporting in a high-demand practice.

The role requires strong organizational skills, discretion, and the ability to coordinate with attorneys, medical groups, and staff while maintaining HIPAA-compliant records. Hybrid schedule with some in-person days.

Qualifications

• Three or more years of experience as an executive assistant or similar role.
• Proven ability to manage a complex calendar and competing priorities without dropping commitments.
• Excellent written communication and proofreading skills.
• Proficiency with Microsoft Outlook and the Microsoft Office suite; comfortable with scheduling tools.
• Discretion with confidential information and HIPAA familiarity preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Own and optimize the CEO's calendar, balancing clinical, administrative, and strategic commitments.
• Prepare the CEO for meetings by assembling materials and clarifying objectives.
• Serve as a first point of contact for inbound requests and prioritize executive attention.
• Provide scheduling and follow-through support to the COO as needed.
• Arrange travel, conference registration, and continuing education logistics.
• Format, proofread, and assemble assessment reports and manage document workflows.
• Track deadlines, billing, and records; liaise with attorneys and clients.

Skills

Executive support

Calendar management

Professional communication

Microsoft Outlook

Tools

Microsoft Office

Job description

Psychological Assessment, Inc. in Oakland, CA is seeking an experienced Executive Assistant to support the CEO and COO, managing calendars, meetings, and the workflow of clinical reporting in a high-demand practice.

The role requires strong organizational skills, discretion, and the ability to coordinate with attorneys, medical groups, and staff while maintaining HIPAA-compliant records. Hybrid schedule with some in-person days.