Executive Assistant to CEO - Hybrid, On-site 2x/mo

Mindful Care; West Hempstead (NY); Hybrid; USD 63,000 - 77,000; Full time

Job summary

Mindful Care is seeking an exceptionally organized Executive Assistant to the CEO to provide comprehensive support across the CEO’s professional, personal, and family responsibilities.

This hybrid role requires on-site work at Mindful Care’s West Hempstead headquarters two days per month and involves coordinating complex scheduling, travel, and communications while maintaining strict confidentiality.

Qualifications

• Experience supporting a CEO or senior leader in a high-trust environment.
• Ability to manage the CEO's calendar, email, and travel with discretion.
• Strong organizational, prioritization, and time-management skills.

Responsibilities

• Manage the CEO’s complex calendar including meetings, events, and personal commitments.
• Coordinate domestic and international travel, itineraries, and logistics.
• Attend weekly leadership meetings and take accurate meeting minutes.
• Provide administrative support across corporate, personal, and family responsibilities.
• Handle sensitive information with confidentiality and discretion.

Skills

Calendar management

Travel coordination

Email management

Meeting minutes

Discretion & judgment

Job description

Mindful Care is seeking an exceptionally organized Executive Assistant to the CEO to provide comprehensive support across the CEO’s professional, personal, and family responsibilities.

This hybrid role requires on-site work at Mindful Care’s West Hempstead headquarters two days per month and involves coordinating complex scheduling, travel, and communications while maintaining strict confidentiality.