Hybrid Executive Assistant to C-Suite & Board

ORNL Federal Credit Union; United States; Hybrid; USD 85,000 - 110,000; Full time

Job summary

ORNL Federal Credit Union is seeking an Executive Assistant to provide confidential administrative support to the C-Team and Board of Directors, coordinating meetings, travel, and board materials to ensure smooth operations.

The role requires 5+ years in office administration, proficiency with Microsoft 365, board portals, and strong communication; after onboarding, the position may transition to a hybrid remote arrangement.

Qualifications

• Bachelor's degree in business or equivalent.
• Minimum 5 years in office administration supporting senior executives.
• Experience managing a Board portal or similar technology.

Responsibilities

• Plans, coordinates, and executes logistics for executive events and meetings.
• Manages executive and board calendars with priority scheduling.
• Coordinates travel logistics for Executives and Board members.
• Prepares board packets, agendas, and minutes with precision.
• Compiles reports and presentations for leadership and board meetings.
• Tracks executive expenses and processes vendor payments.
• Provides backup support to Administrative Assistants and handles supplies.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Education

Bachelor's degree in business

Tools

Microsoft 365

Board portal

Concur

DocuSign

Canva

Adobe Acrobat

Job description

ORNL Federal Credit Union is seeking an Executive Assistant to provide confidential administrative support to the C-Team and Board of Directors, coordinating meetings, travel, and board materials to ensure smooth operations.

The role requires 5+ years in office administration, proficiency with Microsoft 365, board portals, and strong communication; after onboarding, the position may transition to a hybrid remote arrangement.