Hybrid Exec Assistant to VP | Calendar & Travel

Olympus Corporation; Boston (MA); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salaries, annual bonus and

401(k) with company match

Comprehensive medical, dental, vision

24/7 Employee Assistance Program

Wellbeing programs

Paid vacation and sick time

Parental leave and adoption assistance

12 paid holidays

On-site daycare, café, fitness center

Job summary

Olympus Corporation in Massachusetts, Westborough, is seeking an Executive Administrative Assistant to support BU V.P. and V.P.s.

You will manage calendars, draft correspondence, arrange domestic and global travel, and prepare PowerPoint presentations, serving as back-up for other admins. Requirements include a high school degree or equivalent, 5+ years in a fast-paced corporate setting, and strong MS Word/Excel/PowerPoint skills; typing 70+ WPM and MS Access are preferred.

Qualifications

• High school degree or equivalent required; AS in Business or Secretarial Science preferred or equivalent experience.
• Minimum of five (5) years of administrative assistant experience in a fast-paced corporate environment.
• Proficiency in MS Word, Excel, and PowerPoint.
• Ability to type 70+ WPM; MS Access preferred.
• Proficiency using MS Explorer or similar browsers and html-based software (Concur, Orbitz for Business).

Responsibilities

• Drafts and produces correspondence, presentations, reports, and documents using MS Word, Excel, and PowerPoint.
• Circulates materials and documents for meeting attendees; prepares travel arrangements and expense submissions via Concur.
• Responds to and screens calls, takes messages, and escalates as needed.
• Manages calendars and schedules appointments; drafts emails for management review.
• Maintains confidentiality and organizes data files and directories.
• Maintains databases with MS Access or similar programs; liaises with internal/external contacts professionally.
• Oversees administrative processes and ensures steps (travel approval, timesheets, expense reports) are completed.
• Maintains office supplies and equipment; orders as needed; coordinates with ITS for communication devices.
• Prepares and distributes meeting minutes; organizes on-site and off-site meetings; coordinates catering as required.

Skills

MS Word

MS Excel

PowerPoint

Typing 70+ WPM

MS Access

Concur

Orbitz for Business

MS Explorer or HTML-based software

Education

High school degree or equivalent

AS in Business or Secretarial Science preferred

Tools

MS Word

MS Excel

PowerPoint

MS Access

Concur

Orbitz for Business

Job description

Olympus Corporation in Massachusetts, Westborough, is seeking an Executive Administrative Assistant to support BU V.P. and V.P.s.

You will manage calendars, draft correspondence, arrange domestic and global travel, and prepare PowerPoint presentations, serving as back-up for other admins. Requirements include a high school degree or equivalent, 5+ years in a fast-paced corporate setting, and strong MS Word/Excel/PowerPoint skills; typing 70+ WPM and MS Access are preferred.