Hybrid Events & Programs Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The University of Michigan, Life-Changing Education program seeks an Events and Administrative Coordinator to provide administrative, logistical, and operational support for programs, events, and daily activities.

Reporting to the Project Manager, you will ensure events run smoothly, coordinate travel, purchasing, and staff scheduling, and mentor undergraduate student employees in a collaborative, inclusive environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative support, coordinating events, or managing complex logistics.
• Strong written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities, complex logistics, and deadlines.
• Experience collaborating with diverse stakeholders, partners, or community members.
• Proficiency with Microsoft Office Suite, Google Workspace, or comparable tools.
• Ability to occasionally work evenings and weekends for events with advance notice.
• Valid driver's license and ability to operate a University vehicle.
• Ability to travel to Michigan on/off-campus events.

Responsibilities

• Event and Program Logistics: Support logistical execution of LCE programs and events (speakers, workshops, conferences, showcases, community initiatives).
• Coordinate room reservations, catering, registration, supplies, signage, name tags, parking, and materials.
• Provide on-site event support (setup, check-in, troubleshooting, breakdown).
• Administrative and Operational Support: Provide comprehensive administrative support to the Project Manager and team; manage shared emails; coordinate travel arrangements; handle reimbursements and expenses; prepare meeting agendas and notes.
• Student Staff Coordination: Direct, coach, and mentor undergraduate temporary staff; recruit, onboard, train, schedule, and develop student workers; provide feedback.
• Other Duties: Perform additional programmatic, logistical, and administrative tasks as needed.

Skills

Written communication

Interpersonal skills

Event coordination

Project coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

The University of Michigan, Life-Changing Education program seeks an Events and Administrative Coordinator to provide administrative, logistical, and operational support for programs, events, and daily activities.

Reporting to the Project Manager, you will ensure events run smoothly, coordinate travel, purchasing, and staff scheduling, and mentor undergraduate student employees in a collaborative, inclusive environment.