Hybrid Event & Projects Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 52,000 - 78,000; Full time

Job summary

University of Michigan's ADVANCE Program seeks an experienced meeting and event coordinator to manage an average of 3-5 events per month across in-person, virtual, and hybrid formats. You will work with project managers, faculty leads, and the programming team.

Responsibilities include venue coordination, catering, materials, invitations, accessibility accommodations, and day-of support. The role emphasizes collaboration, organization, and clear communication within an academic setting.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Two years of event management experience in in-person, virtual, and hybrid formats.
• Experience in an academic environment, preferably with faculty.

Responsibilities

• Coordinate and manage 3-5 events per month, including in-person, virtual, and hybrid formats.
• Arrange venues, catering, and payment; prepare materials with facilitators; manage invitations.
• Provide day-of-event support and post-event activities.
• Coordinate cross-team projects to develop core programming content and outreach strategies.
• Support accessibility needs and accommodate dietary restrictions for participants.

Skills

Meeting & event management

Project coordination

Written & verbal communication

Attention to detail

Independent work

Education

Bachelor's degree or equivalent education and experience

Tools

Qualtrics

Monday.com

Microsoft Office

Google Workspace

Job description

University of Michigan's ADVANCE Program seeks an experienced meeting and event coordinator to manage an average of 3-5 events per month across in-person, virtual, and hybrid formats. You will work with project managers, faculty leads, and the programming team.

Responsibilities include venue coordination, catering, materials, invitations, accessibility accommodations, and day-of support. The role emphasizes collaboration, organization, and clear communication within an academic setting.