Event Manager (EVENTS SPEC 2 CX)

University of California - Davis; Davis (CA); Hybrid; USD 39,000 - 67,000; Full time

Benefits offered by this job

Benefits eligible

Hybrid work model

Paid Holidays

Well-being resources

Job summary

University of California - Davis is seeking an Events Manager to plan, coordinate, and execute conferences, culinary programs, industry showcases, networking events, retreats, and meetings for iCAMP. The role collaborates with the Executive Director to set goals, budgets, and program direction, while independently handling day-to-day planning, purchasing, and logistics.

The position is 80% time, with a hybrid work model and a focus on scheduling, vendor relations, and participant communications

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience planning and executing events, conferences, and special programs.
• Experience managing multiple projects and coordinating event logistics, vendors, and participant communications.
• Experience handling purchasing, payments, travel documentation, expense tracking, and financial recordkeeping.
• Working knowledge of event planning, production timelines, logistics, registration, vendor coordination, and guest services.
• Ability to translate leadership direction into detailed event and administrative work plans.

Responsibilities

• 35% - Event Planning, Coordination and Execution
• 20% - Purchasing, Payments, Grant Reimbursements and Financial Administration
• 30% - Vendor, Participant, Campus Coordination and Registration
• 15% - Events Budgets, Reporting, Staff, Volunteer and Operational Support

Skills

Event planning

Vendor coordination

Budget tracking

Registration systems

Communication skills

Education

Bachelor's degree or equivalent

Tools

Excel

Databases

Registration systems

Job description

#CA-PS

Under the general direction of the Executive Director, the Events Manager plans, coordinates, and executes conferences, culinary programs, industry showcases, networking events, retreats, meetings, tours, and special events for iCAMP. The position works closely with the Executive Director to establish event goals, program direction, participation opportunities, priorities, and budgets and independently manages day-to-day planning, coordination, purchasing, financial documentation, grant-funded reimbursement administration, participant communications, and logistical execution.

Apply By Date

11/13/2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience planning and executing events, conferences, and special programs.
• Experience managing multiple projects and coordinating event logistics, vendors, and participant communications.
• Experience handling purchasing, payments, travel documentation, expense tracking, and financial recordkeeping. Experience using spreadsheets, databases, registration systems, shared planning tools, presentation software, and standard office applications.
• Working knowledge of event planning, production timelines, logistics, registration, vendor coordination, and guest services.
• Working knowledge of purchasing, invoicing, reimbursements, travel documentation, expense tracking, and financial recordkeeping.
• Ability to translate leadership direction into detailed event and administrative work plans and independently manage assigned responsibilities.
• Ability to communicate clearly and diplomatically with individuals from varied professional and organizational backgrounds.
• Ability to organize complex records, manage detailed administrative work, and produce accurate reports.
• Ability to adapt to changing schedules, participants, venues, travel plans, and other event needs while maintaining event priorities.

Preferred Qualifications

• Experience coordinating events, logistics, and stakeholder communications.
• Experience with purchasing, reimbursements, invoices, travel, and budget tracking.
• Experience managing restricted funds and financial documentation.
• Experience working with vendors, industry partners, researchers, and university stakeholders.
• Experience overseeing volunteers, student employees, contractors, and event personnel.
• Ability to anticipate logistical, scheduling, purchasing, and participant needs and proactively address potential issues.
• Ability to evaluate event results and recommend practical process and program improvements.
• Ability to balance detailed operational and administrative requirements with broader event and program goals.
• Ability to work independently while maintaining effective collaboration with organizational leadership.

Key Responsibilities

• 35% - Event Planning, Coordination and Execution
• 20% - Purchasing, Payments, Grant Reimbursements and Financial Administration
• 30% - Vendor, Participant, Campus Coordination and Registration
• 15% - Events Budgets, Reporting, Staff, Volunteer and Operational Support

Department Overview

The Integrative Center for Alternative Meat & Protein (iCAMP) brings together researchers, food and ingredient companies, culinary professionals, university dining leaders, investors, policymakers, students, and other stakeholders working to advance food biomanufacturing and alternative protein innovation. iCAMP develops and hosts conferences, culinary collaborations, industry showcases, networking programs, research retreats, educational events, tours, and other engagement opportunities that connect UC Davis with the broader food innovation community.

Department Specific Job Scope

Manage all phases of event production for iCAMP, including timelines, venues, registration, vendors, participating companies, catering, rentals, parking, volunteers, communications, purchasing, payment documentation, grant reimbursements, budget tracking, and post-event reporting. Serve as a primary point of contact for participating companies, vendors, campus partners, and volunteers. Independently resolve routine and moderately complex event issues while consulting with the Executive Director on significant program, financial, policy, or reputational matters.

POSITION INFORMATION

• Salary or Pay Range: $28.16/hr. - $48.47/hr.
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: EVENTS SPEC 2 CX
• UC Job Code: 005414
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 80% Variable
• Shift (Work Schedule): M-TH, 8-5
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 HoursOperating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work occasional evenings, early mornings, weekends, and extended hours based on event schedules. Remain on-site for extended periods during setup, execution, and breakdown. Work at indoor and outdoor event locations. Frequently use a computer and perform detailed administrative and financial tasks. Occasionally stand or walk for extended periods and move event supplies and materials consistent with the position physical requirements. Maintain flexibility during peak event-planning, purchasing, travel, and payment-processing periods. Comply with UC Davis policies, safety procedures, accessibility requirements, financial controls, travel procedures, and standards of professional conduct.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• N/A

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks