Hybrid Events & Facilities Coordinator - A/V & Maintenance

CBRE Group, Inc.; Waukesha (WI); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

PTO and 401k

Work/life balance

Job summary

CBRE Group, Inc. seeks a Sr. Meeting - Events Coordinator/Maintenance Assistant to plan, coordinate, and execute medium to large meetings and events while assisting with building maintenance tasks.

The role blends event execution with basic A/V setup and light repairs, requiring Microsoft Office proficiency and CMMS familiarity. Responsibilities include managing event guests, room turnover, equipment checks, and coordinating vendors.

Qualifications

• High School Diploma or GED with 2-3 years of related experience.
• OSHA 10 certification is advantageous.
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Solid foundation with Facilities Maintenance and light repair.
• Intermediate problem-solving skills with ability to select solutions without supervision.
• Ability to explain detailed information clearly within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Primary point of contact for larger meetings and events; create a hospitable environment for attendees, owners, and vendors on the day of the event.
• Coordinate guest services with clients, vendors, and team members.
• Perform conference room turnover and midday room refresh; reconfigure rooms for evening spaces.
• Conduct room setup, refresh, and service items; maintain large space configurations.
• Complete room checks; ensure technical and visual spaces are functional; troubleshoot basic audio/tech issues.
• Review post-event storage and inventory (tables, chairs, AV equipment).
• Respond to event activities: gathering supplies, equipment needs, food & beverage, security, etc.
• Manage a large inventory of event supplies.
• Handle preventative and reactive maintenance with the Maintenance manager when vendors are needed.
• Generate post-event reporting and reconciliation reports.
• Organize vendors and speaker requests; ensure safety and insurance compliance.
• Identify and solve typical/atypical problems without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through quality of service or information.
• Follow standardized procedures with regular supervision.

Skills

MS Office

Facilities maintenance

Problem solving

Organizational skills

Physical stamina

Education

High School Diploma or GED

OSHA 10 (advantageous)

Tools

Microsoft Office suite (Word, Excel, Outlook)

Job description

CBRE Group, Inc. seeks a Sr. Meeting - Events Coordinator/Maintenance Assistant to plan, coordinate, and execute medium to large meetings and events while assisting with building maintenance tasks.

The role blends event execution with basic A/V setup and light repairs, requiring Microsoft Office proficiency and CMMS familiarity. Responsibilities include managing event guests, room turnover, equipment checks, and coordinating vendors.