Facilities & Events Coordinator – Hybrid

CBRE; Waukesha (WI); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

401k

Work-life balance

Competitive pay

Job summary

CBRE Sr. Meeting - Events Coordinator/ Maintenance Assistant will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events while also supporting the Maintenance Manager with general building maintenance and repairs.

This role is a unique hybrid combining event coordination with basic AV setup and light repairs. This position requires strong Microsoft Office skills, CMMS familiarity, and the ability to lift up to 50 lbs; background checks may

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• OSHA 10 would be advantageous
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Solid understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Solid foundation with Facilities Maintenance and light repair
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with a robust inquisitive mindset.

Responsibilities

• Primary point of contact for larger meetings and events; provide support for smaller meetings and events as needed.
• Coordinate guest services with clients, vendors, and team members.
• Perform conference room turnover and midday room refresh; reconfigure rooms for evening indoor and outdoor spaces.
• Conduct room set up, refresh, and service items; maintain outlines of large space configurations.
• Complete room checks and ensure technical and visual spaces are functional; troubleshoot basic audio and technical issues.
• Review post-event storage and inventory; respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Manage a large inventory of event supplies.
• Handle preventative and reactive maintenance for the building and work with the Maintenance manager when vendors are needed.
• Generate post-event reporting and reconciliation reports.
• Organize vendors and supporting speaker requests; ensure vendor safety and insurance requirements are compliant.
• Recognize and solve typical and atypical problems that can occur in the work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

Skills

Problem-solving

Organizational skills

Communication

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CBRE Sr. Meeting - Events Coordinator/ Maintenance Assistant will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events while also supporting the Maintenance Manager with general building maintenance and repairs.

This role is a unique hybrid combining event coordination with basic AV setup and light repairs. This position requires strong Microsoft Office skills, CMMS familiarity, and the ability to lift up to 50 lbs; background checks may