Hybrid Events & Experiences Project Coordinator

First Global Management Services, Inc.; New York (NY); Hybrid; USD 57,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k)

Flexible Spending Accounts

Paid Time Off

EAP

Life & Disability

Wellness Stipend

Headspace Access

Aura Identity Theft

Job summary

FIRST is seeking a Project Coordinator for our Events & Experiences team in the NY area. You will support the Project Lead across planning, research venues, coordinating suppliers, admin tasks, and client meetings for in-person, hybrid and virtual events.

This role reports to the Project Lead and involves budget tracking, timesheets, vendor onboarding, asset management, and site visits. Candidates should have 1–2 years of project experience and a Bachelor’s degree preferred; hybrid work with

Qualifications

• Bachelor’s Degree preferred.
• As little as 1–2 years of event/project experience may be acceptable.
• Support planning and execution across in-person, hybrid and virtual environments.
• Create, update and file project documents; manage timelines and meetings.

Responsibilities

• Support the Project Lead and wider team with planning and execution for multiple events (in-person, hybrid, virtual).
• Create and file master decks, meeting agendas/minutes, and project timelines.
• Research suitable venues, suppliers, and platforms; onboard vendors with contracting team.
• Coordinate event collateral, gifts, and site visits; manage invoices and expenses.
• Ensure timesheets and hours reporting; assist with crew logistics and transport.

Skills

Project Coordination

Vendor Research

Event Planning

Documentation

Budget Tracking

Education

Bachelor’s Degree

Tools

Venue Sourcing

Job description

FIRST is seeking a Project Coordinator for our Events & Experiences team in the NY area. You will support the Project Lead across planning, research venues, coordinating suppliers, admin tasks, and client meetings for in-person, hybrid and virtual events.

This role reports to the Project Lead and involves budget tracking, timesheets, vendor onboarding, asset management, and site visits. Candidates should have 1–2 years of project experience and a Bachelor’s degree preferred; hybrid work with