Hybrid Events Coordinator for Ministry Conferences

CatholicJobs.com; Brighton (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Encounter Ministries in Brighton, MI is seeking an Events Coordinator to lead the planning and on-site execution of major ministry events. You will coordinate venues, travel, lodging, vendors, volunteers, schedules, and budgets from planning through post-event follow-up.

The role requires strong organizational and communication skills, Catholic faith alignment, and the ability to travel as needed for U.S. regional conferences and Weekend Schools.

Qualifications

• Active, practicing Catholic in good standing with the Roman Catholic Church.
• Highly organized, detail-oriented, and proactive.
• Experience in event or project management.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and ability to work effectively with hosts, speakers, clergy, vendors, volunteers, participants, and staff.
• Strong planning, coordination, and follow-through skills with the ability to manage multiple events and deadlines.
• Proficient in or able to quickly learn tools such as Asana, RegFox, Google Workspace, Zapier, spreadsheets, Zoom, and other event systems.

Responsibilities

• Serve as the lead operational coordinator for Weekend Schools and assigned Encounter Launch Events and a lead planner and onsite coordinator for assigned U.S. Regional Conferences.
• Develop and maintain event plans, timelines, schedules, budgets, Asana projects, and task assignments for assigned events.
• Coordinate venues, hotels, catering, transportation, hospitality, volunteers, prayer teams, merchandise, supplies, signage, room setup/teardown, and other event logistics.
• Coordinate confirmed speaker, clergy, and worship-team logistics, including travel, lodging, itineraries, hospitality, presentation needs, and onsite schedules.
• Coordinate registration details and participant information in partnership with the Event Systems Coordinator.
• Maintain and manage post-event feedback and financial documentation.

Skills

Event management

Project coordination

Communication skills

Attention to detail

Team collaboration

Tools

Asana

RegFox

Google Workspace

Zapier

Zoom

Job description

Encounter Ministries in Brighton, MI is seeking an Events Coordinator to lead the planning and on-site execution of major ministry events. You will coordinate venues, travel, lodging, vendors, volunteers, schedules, and budgets from planning through post-event follow-up.

The role requires strong organizational and communication skills, Catholic faith alignment, and the ability to travel as needed for U.S. regional conferences and Weekend Schools.