Events Coordinator

Mercy Culture; Fort Worth, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Mercy Culture is seeking an Events Coordinator to lead strategy, planning, and execution of Master Events, conferences, and ministry initiatives. This role oversees the Events Department, ensuring events align with organizational vision and are delivered on time and within scope.

You will partner with the Experience Director and stakeholders to translate vision into scalable systems, manage budgets, timelines, and vendor relationships, and collaborate across departments during Rally Week.

Qualifications

• 5–8+ years of experience in event management, operations, or project management.
• Proven experience leading large-scale events or conferences.
• Strong leadership and team management experience.
• Advanced organizational and project management skills.
• Ability to manage multiple high-priority projects simultaneously.
• Strong communication and interpersonal skills.
• Experience managing budgets and vendor relationships.
• Proficiency in Notion, Planning Center (PCO), Slack, Brushfire, and Monday.com.

Responsibilities

• Lead the planning, strategy, and execution of Master Events and conferences.
• Partner with the Experience Director and stakeholders to define event vision and scope.
• Oversee the Events Department, including hiring and development of staff.
• Establish and manage event timelines, workflows, and systems.
• Oversee venue, vendor, and production logistics.
• Ensure cross-department alignment and clear communication.
• Monitor progress, identify risks, and implement solutions.
• Lead budget planning and cost management.
• Direct Rally Week planning and campus readiness.
• Drive post-event evaluations and continuous improvement.
• Uphold organizational standards for excellence and guest experience.

Skills

Event management

Operations leadership

Project management

Budget management

Vendor relationships

Team leadership

Communication

Notion

Planning Center

Monday.com

Slack

Outlook

Google Workspace

Microsoft Office

Tools

Notion

Planning Center (PCO)

Slack

Brushfire

Monday.com

Outlook

Google Workspace

Microsoft Office

Job description

Description

Position Summary

The Events Coordinator is responsible for leading the strategy, planning, and execution of all Mercy Culture Master Events, conferences, and key ministry initiatives. This role provides oversight of the Events Department, ensuring all events are aligned with organizational vision, executed with excellence, and delivered on time and within scope. The Events Coordinator partners with executive leadership and stakeholders to translate vision into scalable systems, processes, and experiences, while leading cross-functional collaboration across departments.

Reports to: Experience Director

Key Responsibilities

• Lead the planning, strategy, and execution of all Master Events, conferences, and major ministry initiatives
• Partner with the Experience Director and stakeholders to define event vision, scope, and objectives
• Oversee the Events Department, including hiring, training, and development of team members
• Establish and manage event timelines, workflows, and operational systems
• Provide oversight of event logistics (venues, layouts, vendors, production needs)
• Ensure alignment and communication across departments (Production, Media, GXP, Hospitality, Facilities, etc.)
• Monitor event progress, identify risks, and implement solutions
• Oversee budget planning, expense tracking, and cost management
• Lead Rally Week planning and execution for campus readiness
• Direct post-event evaluations and continuous improvement processes
• Ensure all events meet organizational standards for excellence and guest experience

Leadership / Ministry Expectations

• Demonstrates alignment with Mercy Culture’s vision, values, and leadership standards
• Maintains a consistent and growing personal relationship with Jesus Christ
• Leads with integrity, accountability, and a servant leadership mindset
• Builds and develops healthy, high-performing teams
• Fosters a culture of unity, collaboration, and clear communication
• Demonstrates sound decision-making and emotional intelligence
• Participates in staff meetings, trainings, and church-wide initiatives
• Models professionalism and represents the organization with excellence

Requirements

Professional Skills & Experience

• 5–8+ years of experience in event management, operations, or project management
• Proven experience leading large-scale events or conferences
• Strong leadership and team management experience
• Advanced organizational and project management skills
• Ability to manage multiple high-priority projects simultaneously
• Strong communication and interpersonal skills
• Experience managing budgets and vendor relationships
• Proficiency in Notion, Planning Center (PCO), Slack, Brushfire, Monday.com, Outlook, Google, Microsoft, or similar tools preferred
• Strong problem-solving and decision-making skills

Physical / Work Environment

• Ability to lift and move event-related materials
• Ability to stand and walk for extended periods during events
• Primarily onsite role; remote work limited unless approved

Membership Requirements

Must be a member of Mercy Culture Church or willing to become a member upon hire.

Leadership Standards

Mercy Culture Church Leaders & Staff must be in agreement with and abiding by the church's Cultural Elements and Leadership Standards.

Work Schedule

• This position is full-time time and requires onsite presence to collaborate with other teams and departments.Remote work is not available for this position.
• Minimum of 40 hours a week
• Increased workload during major events and Rally Week; may require working an adjusted work schedule during these times.