Global Event Operations Lead - Hybrid & Budget Focus

Milken Institute International; Santa Monica (CA); Hybrid; USD 76,000 - 92,000; Full time

Benefits offered by this job

Life Insurance

Paid Time Off

Family Leave

Fertility Support

Disability Insurance

FSAs

Pet Insurance

Training & Development

Job summary

Milken Institute is seeking a Senior Associate, Global Event Operations to support planning and production of its global event calendar. The role reports to the Director, Global Event Operations and collaborates with programming, event technology, communications, and development teams.

The position manages budgets, internal/external communications, and creative teams in a fast-paced setting to ensure timely, high-quality events across locations. Hybrid work and travel may be required.

Qualifications

• Bachelor’s degree and 3+ years of experience in event management or a related field.
• Relevant corporate and nonprofit event experience required.
• Experience with both small (40–60) and large (500+) conferences and events.
• Ability to work independently and collaboratively as part of a team.
• Strong project management skills with the ability to juggle multiple events and deadlines at once.

Responsibilities

• Assist in the end-to-end event logistics, including venue selection, contracts, rooming lists, catering, audiovisual needs, and event production.
• Manage audio-visual partners, third-party management partners, and sourcing agents.
• Track event budgets, process vendor invoices, and keep financial records clean.
• Develop and manage event specifications, staffing plans, timelines, and workflows in Airtable, Salesforce, and other platforms, keeping stakeholders aligned on status and deliverables.
• Contribute to the continuous improvement of event operations workflows, documentation, and standard operating procedures (SOPs).
• Order and maintain all event and conference supplies.
• Prepare and distribute event briefings, agendas, and post-event debrief reports.
• Support the majority of projects and events on-site at the Institute.
• Duties as assigned.

Skills

Project management

Communication

Budgeting

Vendor management

Event logistics

Attention to detail

Microsoft Office

Hospitality

Education

Bachelor’s degree

Tools

Airtable

Cvent

Salesforce

Job description

Milken Institute is seeking a Senior Associate, Global Event Operations to support planning and production of its global event calendar. The role reports to the Director, Global Event Operations and collaborates with programming, event technology, communications, and development teams.

The position manages budgets, internal/external communications, and creative teams in a fast-paced setting to ensure timely, high-quality events across locations. Hybrid work and travel may be required.