Event Management Specialist

Canon U.S.A., Inc.; Melville (NY); Hybrid; USD 69,000 - 104,000; Full time

Benefits offered by this job

Employee referral bonus

Employee discounts

Dress for Your Day attire program (cas

Volunteer opportunities

Canon swag

Job summary

Canon U.S.A. Inc. in Melville, NY seeks an Event Management Specialist to lead strategy, planning, and execution of corporate meetings and trade shows.

This role orchestrates brand experiences, end-to-end logistics, budget oversight, and ROI measurement. The ideal candidate brings 3–5 years in event planning, excels at vendor negotiations, and manages cross-functional projects in a fast-paced setting. A hybrid schedule requires in-office presence three days a week with optional remote days.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 3 to 5 years of related experience in event planning, hospitality, event operations, marketing.
• Strong multitasking, detail orientation, and organizational skills.

Responsibilities

• Coordinate, support, and execute corporate meetings, sales kickoffs, and tradeshows.
• Assist in site selection, venue contracts, F&B, transportation, room blocks, AV, and onsite logistics.
• Collaborate with marketing and product teams on booth design, shipping, I&D, and staff travel.
• Develop, track, and reconcile event budgets and monitor financial parameters.
• Maintain a monthly database of events and tradeshows.
• Handle contracts with Legal and manage requisitions/expense reporting.
• Travel as required.

Skills

Project management

Vendor negotiation

Cross-functional collaboration

Attention to detail

Travel flexibility

Education

Bachelor's degree in business/related field

Tools

Google Workspace

Job description

About the Role

Canon U.S.A. Inc., headquartered in Melville, NY seeks an Event Management Specialist (Specialist, Event Management). We are seeking a detail-oriented, strategic, and high-energy Event Management Specialist to assist with the strategy, planning, and execution of our corporate meetings and trade show presence. In this role, you will be responsible for creating impactful brand experiences, managing end-to-end event logistics, overseeing budget allocations, and measuring event ROI. The ideal candidate thrives in a fast-paced environment, excels at vendor negotiation, and brings exceptional cross‑functional project management skills. This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Your Impact

• Coordinates, supports, and executes various events such as large and small scale corporate meetings, sales kickoffs, tradeshows, VIP experiences and more
• Will assist in site selection, contract negotiation with venues/hotels, food and beverage, transportation, room blocks, AV requirements, and on‑site logistics
• For tradeshows, will work with marketing and product teams on booth design, layout, graphics, shipping, I&D, and staff travel
• Will develop, track, and reconcile all event budgets and ensure all projects stay within approved financial parameters
• Maintains an updated database of all events/tradeshows on a monthly basis
• Administrative functions related to the position including working with legal on contracts, reconciling pcard bililng every month, and using software systems for tasks such as requisitions and expense reports
• Performs other tasks as assigned
• Travel is required

About You: The Skills & Expertise You Bring

• Bachelor's degree in a relevant field or equivalent experience required, plus 3 to 5 years of related experience in event planning, hospitality, event operations, marketing
• Ability to multitask and manage multiple events simultaneously
• Detail oriented and highly organized
• Capacity to work non‑traditional hours (nights and weekends) and travel to events as required
• Proficient in Google Workspace a plus

We are providing the anticipated salary range for this role: $69,300 - $103,770 annually.

Company Overview

About our Company - Canon U.S.A., Inc., is a leading provider of consumer, business‑to‑business, and industrial digital imaging solutions to the United States and to Latin America and the Caribbean markets. With approximately $28.5 billion in global revenue, its parent company, Canon Inc., as of 2024 has ranked in the top‑10 for U.S. patents granted for 41 consecutive years. Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility. To learn more about Canon, visit us at www.usa.canon.com and connect with us on LinkedIn at https://www.linkedin.com/company/canonusa.

Who We Are

Where Talent Fosters Innovation. Do you want your next professional experience to be filled with purpose and opportunity, world‑class team members, and impactful work? Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals. Our employees have a strong work ethic, creativity, and a cooperative spirit. We believe in integrity, respect, empowerment, and making a difference in the communities we serve. There is a strong sense of pride in what we do individually and together as a team. Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.

What We Offer

You’ll be joining a leader in digital imaging and innovation with an immense opportunity to make an impact and create your own rewarding career. We demonstrate commitment to our employees by offering a full range of rewards, including competitive compensation and benefits.

And Even More Perks!

• Employee referral bonus
• Employee discounts
• “Dress for Your Day” attire program (casual is welcome, based on your job function)
• Volunteer opportunities to give back to our local community
• Swag! A Canon welcome kit and official merch you can’t get anywhere else

Based on weekly patent counts issued by United States Patent and Trademark Office. All referenced product names, and other marks, are trademarks of their respective owners. Canon U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and much more. A more comprehensive list of what we have to offer is available at https://www.usa.canon.com/about-us/life-at-canon/benefits-and-compensation

We comply with all applicable federal, state and local laws, regulations, orders and mandates, including those we may be required to follow as a federal government contractor/subcontractor. You must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are not reviewing this job posting on our Careers’ site https://www.usa.canon.com/about-us/life-at-canon, we cannot guarantee the validity of this posting. For a list of our current postings, please visit us at https://www.usa.canon.com/about-us/life-at-canon.

Workstyle Description

Hybrid - This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.