Hybrid Event & Project Coordinator EN/JP (NY)

Top Us; New York (NY); Hybrid; USD 66,000 - 76,000; Full time

Job summary

Top Us in New York is seeking a Project Coordinator to support entertainment event production. You will coordinate timelines, budgets, and vendors while working in a hybrid model; bilingual Japanese/English required; usual hours 10-6.

The role includes managing fundraising activities, liaising with artists and agents, and handling on-site operations, reports, and communications in both Japanese and English.

Qualifications

• 3 years of relevant work experience in an administration or coordinating position is preferred
• Proficiency in Office applications (Word, Excel, PowerPoint)
• Bilingual with excellent writing, speaking and presenting skills in both Japanese and English
• Website/Editing and design skill is a plus

Responsibilities

• Plan and coordinate event production projects, including budgeting, logistics, staffing, venues, and program implementation.
• Develop and manage project timelines, budgets, and milestones.
• Coordinate fundraising activities and monitor project expenses, invoices, and financial reports.
• Coordinate artists, performers, talent, and guests, including communication with agents/managers and visa-related arrangements.
• Manage event-related websites, newsletters, and social media content.
• Conduct market research and coordinate negotiations and contracts with vendors and suppliers.
• Provide on-site support and troubleshoot issues before and during events.
• Support NPO administrative activities, meetings, and day-to-day operations.
• Translate documents and interpret meetings between Japanese and English.
• Support corporate gift purchases, shipments, and HR-related administrative tasks.
• Conduct pre- and post-event evaluations and prepare reports.

Skills

Bilingual Japanese-English

Project coordination

Event planning

Tools

Microsoft Office

Job description

Top Us in New York is seeking a Project Coordinator to support entertainment event production. You will coordinate timelines, budgets, and vendors while working in a hybrid model; bilingual Japanese/English required; usual hours 10-6.

The role includes managing fundraising activities, liaising with artists and agents, and handling on-site operations, reports, and communications in both Japanese and English.